Coord, Dean Creative Arts

Location
Cleveland, OH
Posted
Jun 06, 2017
Institution Type
Community College

diversity employer



Department Name Dean Creative Arts

Campus or Location Metropolitan Campus

Vacancy Number 233-17

Reports To INT Assoc Dean, Creative Arts

Recruitment Type External/Internal

Job Category Support Staff

Position Type Full-Time

Union Position Non-Union

Number of Openings 1

Job Description Summary

Coordinates the day to day operations of the department. Collects necessary information to track the success of basic outcomes processes and procedures to support the on-going analysis and improvement of departmental efforts. Works with management to implement the communications priorities of the department and College. Leverages a sound understanding of the departmental focus to collaboratively work with colleagues to achieve goals of the department, division and college. Contributes to the continued effectiveness of the team and department by developing and sustaining productive customer and employee relationships. Provides administrative assistance to supervisor as needed.



Job Responsibilities

ESSENTIAL FUNCTIONS

• May manage leadership schedules and calendars; schedules internal and external meetings and activities with business, community and government institutions; as directed, prepare and assemble agenda, packets and other pre-meeting materials

• Positively responds to departmental requests in a timely manner with strong emphasis on outstanding customer service

• Provides administrative support to supervisor

• Provides assistance to the team's efforts to complete departmental assignments

• Actively participates in the successful delivery of the direct client service process

• Maintains on-going communication with departmental leadership to report important information, occurrences and issues within the department

• May maintain the department team's calendars and schedules

• Attends staff and project team meetings and provides follow-up on meeting outcomes including tracking resulting activities and projects

• Prepares and maintains confidential correspondence and documents and assists in processing documents related to employees, purchase orders, employment, benefits and performance review activities

• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate

• Develops strong working relationships with key departments and employees across the College and in the community

• Establishes and maintains general office files and records

• Assists with the preparation of reports, presentations and publications, including research, writing and copy-editing

• Assists with other College-wide projects, initiatives and committees

• May select, train, supervise and evaluate part-time student assistants, interns and part-time assistants

• May aid in the planning, maintaining, and monitoring of a business area's budget

• Performs other duties as assigned



Required Qualifications

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

• Associate degree and a minimum of three (3) years; OR a Bachelor's degree and a minimum of two (2) years of:

o Demonstrated progressively responsible experience in professional office environment

o Demonstrated experience making sound decisions that affect a work unit or team

o Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

• Significant related experience may substitute for education

KNOWLEDGE, SKILLS and ABILITIES

• Possess strong organizational and time-management skills

• Possess excellent written, verbal and interpersonal communication skills

• Possess excellent proofreading and editing skills

• Ability to foster a team environment and work collaboratively

• Ability to research and analyze issues and develop solutions

• Ability to manage multiple projects simultaneously in a deadline-driven environment

• Works accurately with great attention to detail

• Excellent customer service skills and proven ability to develop and sustain productive customer relationships

• Ability to effectively respond to requests from multiple levels of the College in various departments

• Possess working knowledge of administrative support concepts, practices and procedures with the ability to use in varied situations

• Demonstrated basic project management skills

• Demonstrated proficiency with Microsoft Outlook, Word, Excel and PowerPoint

• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity

• Ability to develop and maintain relationships with key contacts to enhance work flow and quality

• Sensitivity to appropriately respond to the needs of a diverse population

COMPETENCIES

CRITICAL COMPETENCIES

• Service Focus
• Communications
• Quality of Work

VERY IMPORTANT COMPETENCIES

• Collaboration
• Adaptability

IMPORTANT COMPETENCIES

• Time Utilization
• Continuous Improvement



Preferred Qualifications

PREFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

• Bachelor's degree

• Demonstrated experience with Banner System and other College-specific software

• Demonstrated experience making sound decisions that affect a work unit or team

• Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations



Work Schedule

Monday thru Friday, 8:30 a.m. - 5:00 p.m.



Posting Open Date 06/05/2017

Open Until Filled Yes

Special Instructions to Applicants

During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.



Affirmative Action Statement

Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution



Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this position?
    • The Cleveland Plain Dealer
    • Cleveland.com
    • Tri-C web site
    • Tri-C employee referral
    • Careerboard.com
    • Chronicle.com
    • HigherEdjobs.com
    • HBCUconnect.com
    • LinkedIn
    • Indeed.com
    • ScholarlyHires.com
    • City News
    • Search Firm/Agency
    • Other publication
    • Other web site
    • Career Fair
    • Conference


Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
Optional Documents

    PI98086546