Administrative Assistant

Location
Houston, TX
Posted
Jun 06, 2017
Institution Type
Community College
The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team

Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

We are currently seeking an Administrative Assistant who will advance the institution's proud tradition of excellence in academics, student life and community service.

The Opportunity

You: You're an organized and resourceful person who's looking for a great position where you can really make a difference.

Your mission: Support department faculty and staff administrative needs by keeping the office running, managing calendars and travel, screening calls and visitors, and more.



A typical day: You may be working on a special project under a tight deadline, or setting up a workshop. Fielding inquiries from students and the community will be a regular activity for you, as will preparing basic reports. You may also be called upon by the director to coordinate and develop course offerings for regional dual credit programs.

Next steps: If this sounds like the right role for you and you want to be a part of a great team, your next step should be to submit your application today!

Location

Houston is a city with limitless possibilities:

• Third-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.

• 145 languages are spoken here.

• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.

• Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.

• The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.

• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.

• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.

• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

It is the policy of the Houston Community College System to provide equal employment opportunities without regard to race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. Individuals with disabilities, who require special accommodations to interview, should contact the Employment Services Office at (713) 718-8565.

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.



SUMMARY

Provide principal support in an office by carrying out recurring office procedures.



ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Respond to special projects, frequently under deadline conditions.

Respond to student and community inquiries as they arise.

Manage supervisor's calendar.

May support the implementation of dual credit recruitment, workshops, and other events.

May support the Director in coordinating and developing course offerings for regional dual credit programs.

Gather documents necessary to hire part-time faculty and staff.

May develop course schedule spreadsheets as directed by the supervisor.

Inventory office supplies to prepare orders for purchase.

Coordinate, schedule travel for Department faculty and staff.

File correspondence, records, and other department documents.

Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.

Send, receive, and distribute faxes.

Answer and screen phone calls, handling multiple lines.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or equivalent required.

EXPERIENCE

Two (2) years secretarial experience required, three (3) years preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Use software applications such as: Oracle, the Microsoft Office Suite to complete duties as assigned.

Good written and oral communication skills

Good organizational skills

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.



This job description may be revised upon development of other duties and changes in responsibilities.

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