Business Manager, Office of Research & Sponsored Programs

Edmond, OK
Jun 06, 2017
Institution Type
Four-Year Institution

College Information:
Position Summary:

Administers the business affairs of a large department or significant unit. Responsible for financial management, reporting activities, personnel administration and supervision, and management policy for the division or college. Develop budgets for projects within a department and prepares financial analysis and status reports. Directs control of approved budget, including collections, custody, disbursement, accounting, and audition of all funds. Establishes priorities for major purchases. Initiates approve documents for personnel actions (hiring, promotion, etc. of staff). Develop, process and oversee completion of performance appraisals for staff. Provide information and interpretation to faculty, staff, and students.

Posting Number: RE00889
Job Type: Full-Time
Department Specific Essential Job Functions:

Manages all aspects of the Office of Research & Sponsored Programs research assistantship program including aspects of budget, selection, awards, development, and payroll administration.

Acts as Account Manager with fiscal requirements of the Office of Research & Sponsored Programs with signature authority in absence of the Assistant V.P.

Acts as Hiring Manager and submits Request for Support Staff/Professional changes (RSP) form.

In absence of Assistant V.P., provides oversight, supervision, and signatory authority for the Office of Research & Sponsored Programs and provides consultation in HR issues, clarifying policies and procedures, and resolving problems.

Ensures the success of the office by managing the daily financial activities of which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations.

Manages the preparation and maintenance of the budget. Includes oversight of all accounts, purchase requisitions, pay invoices, inventory records, and tracking expense patterns. Monitors activity within budgets to ensure adequate funding. Assists with development and maintenance of a process for tracking expenses. Provides budget reports.

Maintains a system of internal controls to ensure expenditures are properly approved and do not exceed budgetary limits, that all department funds are spent in compliance with state and departmental regulations, and to maintain adequate cash balances in all funds.

Develops and implements systems and processes to establish and maintain records for the office. Establishes and maintains official records and documents in appropriate files.

Participates in internal committees as assigned. Performs special projects, researching and analyzing utilization data, writing reports, and making recommendations.

Works with office staff to development and write federal and non-federal grant proposals.

Plans, prepares, and arranges for meetings with faculty and staff to discuss grant proposals, special events, and special projects.

Serves as backup for all grant proposal submissions through web portal.

Assists in the development of some departmental policies and procedures.

Assists in the preparation and monthly submitting of full-time, part-time, and hourly payroll paperwork.

May greet visitors and screen phones calls, take messages and/or refer calls to appropriate person.

Ensures documentation follows best practices, is up-to-date, accurate, and tested.

Understands and operates well with the complexities of a fast-paced, high stress environment. Ability to maintain integrity and confidentially.

Continually updates skills and knowledge relative to the position and the industry.

Performs other related duties as assigned.

Salary: $22.62 per hour ($47,059 annually)
Desired Start Date: 07/10/2017
EEO Statement:

The University of Central Oklahoma (University) is committed to an inclusive educational and employment environment that provides equal opportunity and access to all qualified persons. The University will continue its policy of fair and equal employment and educational practices without discrimination harassment because of actual or perceived race, creed, color, religion, alienage or national origin, genetic information, ancestry, citizenship status, age, disability or handicap, gender, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.

For complete details on the University’s EEO policy, please visit the Employee Handbook.


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