Associate Dean of Students

Jun 06, 2017
Executive Administration Jobs
Institution Type
Four-Year Institution
About The Unit: The Institute for Molecular Engineering (IME), established in 2011 by the University of Chicago in partnership with Argonne National Laboratory, is a transformational academic unit exploring the intersection of science and engineering. IME explores innovative technologies that address fundamental societal problems through advances in nanoscale manipulation and design on a molecular scale. IME is the largest new academic program that the University has started since 1988.

Unit Job Summary: The Associate Dean of Students (ADOS) supports the Dean of Students (DOS) in the Institute for Molecular Engineering (IME) in all matters related to student administration, support, and programming; admissions and recruitment; matriculation including onboarding, orientation and training, data management and reporting; and student communications. - Serves as the designee for the DOS in disciplinary and emergency response management matters, and represents the DOS and the IME on university committees. - Interprets and implements university and the Institute's policies and procedures for effective student affairs administration. S/he advises students on administrative and other issues and serves as a resource to faculty and student affairs staff in the division. S/he serves on committees per the request of the DOS and works on ad hoc DOS' projects. - S/he manages registration processes for the Institute's graduate programs, leaves of absence, Pro Forma, return to residence, and other status changes. S/he manages the Student Life Fee waiver process and emergency student loan requests and quarterly convocation process for the division. S/he administers all of the Institute's student aid accounts, issues stipends and reimbursements, and ensures correct tuition assessment and payments. S/he works with the Institute's Director of Grants and Budgets to reconcile monthly ledger sheets, balance accounts, and manage transfers. Handles reporting related to registration, convocation, and financial aid. This requires coordination with offices including the Registrar, Bursar, Student Loan Administration, Financial Services, Local Business Center, Office of International Affairs, and Student Loan Administration. - Coordinates and offers support in all areas of student life. Serves as the Institute's contact for students with disabilities, advises students and staff on the disability determination process, coordinates the implementation of accommodations granted by the Office of Student Disability Services, supports the departmental staff in managing special needs for students with disabilities, and makes arrangements with non-Institute's offices. S/he assists with execution of the Institute's student events, including prospective student visit weekend, Orientation and the Spring Diploma and Hooding Ceremony. The ADOS works with the DOS to program and coordinate the Institute's autumn quarter orientation program and spring quarter diploma and hooding ceremony. S/he works closely with other University offices including GSA, OIA, CA, CTE to coordinate efforts to enhance student community and professional development opportunities. Supports the Institute's student association. - Supports the Institute's student recruitment efforts and admissions processes; partners with senior leadership to coordinate the Institute's recruitment and admissions strategy and protocols with the Office of Enrollment; attends recruitment fairs and events with special attention to increasing student body diversity; coordinates with senior leadership to develop, implement and execute an annual plan for communications with prospective students, applicants and admitted students; advises prospective students, applicants, and admitted students on the admissions processes; oversees the development and maintenance of the Institute's web pages for prospective students; monitors departmental web information; tracks and analyzes recruitment and admissions efforts; and develops and provides regular admissions reports for the Executive Director and the DOS; and communicates with incoming graduate students about administrative requirements. - Leads the Institute's efforts in communications to students, both prospective and enrolled. S/he serves as the primary frontline contact for the student community.

Unit Education: Bachelor's degree required. Advanced degree preferred.

Unit Experience: - A minimum of three years of relevant experience in student affairs or a closely-related area required. Progressively responsible managerial, budgetary, and supervisory experience required. - Progressively responsible managerial, budgetary, and supervisory experience in a college or university in a research institution preferred. - One year of experience working in higher education research institution preferred. - Demonstrated experience at conducting goal setting process for unit preferred. - Expertise in data management and analysis preferred.

Unit Job Function Competencies: - Excellent written and oral communication skills to communicate effectively and cultivate positive working relationships with students, staff, faculty, and the general public required. - Excellent interpersonal skills including outstanding judgment, discretion, a strong ethical approach to decision-making and a demonstrated ability to resolve conflicts fairly and diplomatically, and ability to maintain confidentiality required. - Ability to work independently, take direction, and achieve consensus required. - Excellent organizational skills, problem solving ability, and attention to detail required. - Excellent computer skills, including knowledge of word processing, spreadsheets, and databases required. - Facility with data management and analysis required. - Ability to manage day-to-day duties with efficiency and coordinate multiple long-term projects effectively required. - Good judgment and capacity to balance competing goals required. - Knowledge of the University of Chicago's admissions and aid procedures preferred. - Familiarity with the academic research enterprise and the University of Chicago student management systems highly preferred. Demonstrated experience in counseling students on disciplinary or emergency matters and in crisis intervention required. Ability to coordinate the work of others preferred. Supervisory skills preferred. First-hand experience in a graduate program preferred. Knowledge of database management and network software preferred.

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