Program Manager

Princeton, NJ
Jun 03, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7598
Department Politics
Category Academic Administration
Date Posted 6/2/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


Under the direction of the Executive Director, and with a dotted line to the Manager of the Politics Department, the Program Manager is responsible for executing the policy and strategic direction for the operation of the James Madison Program (JMP). Working with the JMP's Director and Executive Director, the Program Manager manages overall administrative and financial operations of the Program.


Specific responsibilities include:

Financial Management:
  • Track and maintain events budgets;
  • Fulfillment of all necessary tax forms and paperwork for honoraria payments and reimbursements;
  • Manage and reconcile program expenses against budgets and ensures all expenses are coded to correct chart strings;
  • Ensure the correct audit/compliance procedures pertaining to expenses are being maintained;
  • Work with Politics Department business unit for timely fiscal year close;
  • Oversight of check deposits (donations and Executive Precept tuition payments);
  • Manage student payments for research and thesis support;

Event Management:

  • Provide general oversight and guidance for JMP event staff in the management of the Program's public lectures, conferences, and private seminars;
  • Provide event trouble-shooting;
  • Manage the Madison Program's Executive Precepts Programs in Princeton, New York, Dallas, and Jacksonville, Fl, coordinating with group leaders and preceptors, ordering syllabus books, paying preceptors, oversight of tuition collection and book shipments;
  • Schedule and coordinate Executive Committee meetings, prepare meeting materials for Executive Director;
  • Coordinate all facets of the Program's Advisory Council Meetings: booking space, arranging catering, preparing the agenda and meeting books, and accommodating Advisory Council members visits back to campus for each meeting;

Personnel Management:
  • Manage the hiring, performance reviews, merit increase process, and terminations of JMP staff;
  • Manage workflow priorities of JMP staff and assigns work as appropriate;
  • Manages and assists staff with general personnel needs;

Other Administrative Management:
  • Coordination of JMP Visiting Fellows:
    • Manage all administrative facets of the Visiting Fellowship appointments;
    • Place search ads and complete required appointment paperwork;
    • Manage Fellows' office and equipment needs (office space, computers, business cards, placement on PU electronic directories, etc);
    • Manage all details relating to annual turnover for departing and incoming Fellows;
    • Manage the day-to-day needs of the Visiting Fellows;
  • Oversight of JMP website content, compliance, permissions, and trouble shooting with OIT;
  • General Program Management:
    • Manage office equipment leases, facilities issues, and oversees the maintenance of office supplies;
    • Oversight of Listserv list management and annual turnover.


This position interacts directly with many high level scholars from both Princeton and other universities and is accountable for consistently upholding the Program's reputation and high level of excellence.

Required Qualifications:
  • Three to five years management experience, preferably in an academic environment;
  • Bachelor's Degree;
  • Excellent organizational, interpersonal, and communication skills;
  • Ability to problem solve;
  • Accuracy and attention to detail;
  • Ability to establish priorities and work with minimal supervision;
  • Excellent judgment and tact in dealing with sensitive situations;
  • Ability to assimilate and convey large amounts of information about policies, procedures, and academic regulations;
  • Ability to handle multiple tasks under pressure;
  • Must be willing to take initiative and assume responsibility;
  • Willing to work collaboratively as part of a team;
  • Experience with or the ability to quickly learn the computer applications at Princeton, including Prime, Concur, SAFE, Time Collection, and SharePoint;
  • Experience with or the ability to learn elementary use of Drupal (JMP website platform);
  • Advanced experience using Microsoft Word, Outlook, Excel, and PowerPoint;
  • Requires flexible working hours, including evenings and occasional weekend days and evenings;
  • Knowledge of and commitment to the values and mission of a higher education research institution;

Preferred Qualifications:
  • Knowledge of Princeton University's administrative procedures and policies;
  • Advanced degree in related field preferred.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 050

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Connect With Us! Join our Talent Network to receive updates about working at Princeton.

Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.

If you have questions or comments regarding the iCIMS Privacy Policy or iCIMS FAQs, please contact

Go to our careers site.


Similar jobs

Similar jobs