Foundation Assistant

Location
97280
Posted
Jun 02, 2017
Institution Type
Community College


Foundation Assistant

Portland Community College


Requisition Number: 09060

Location: Sylvania Campus

Address: 12000 SW 49th Avenue, Portland, OR

Hours of Work: 8 a.m. to 5 p.m. Monday - Friday

Position Status: Classified; Level 15; Full-time; Non-exempt

Starting Salary Range: $2,632 to $2,689 per month

Job Close Date: For best consideration, apply by June 16, 2017

Job Summary:
The Portland Community College (PCC) Foundation is an institutionally related foundation dedicated to supporting PCC. The Foundation works to increase financial support for the college and our students 40 percent of whom are receiving some kind of financial aid. Our vision is that all students in our region have access to an excellent education at PCC and the support needed to succeed, regardless of their ability to pay.

PCC is the largest post-secondary institution in Oregon, with nearly 90,000 students enrolled from a diversity of backgrounds. Twenty-eight percent of our students are students of color; 40 percent are the first in their families to go to college. PCC students go on to become our community's nurses, firefighters, welders, Web developers, teachers and more.

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with a access to a broad range of benefit options.

Includes Health, Dental, and Vision options, Group Life, Auto and Home Insurance. Retirement and tax deferred 403B plans.

Paid Leave:
Starts at 6.67 hours of Vacation leave per month (additional vacation hours with years of service)
8 hours of Sick Leave per month
24 hours of additional Personal Leave days per year
11 Paid Holidays

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and children under 24 years of age. Tuition reimbursement for yourself at other accredited institutions.

For a complete list of PCC benefits please copy and paste the following link into another browser http://www.pcc.edu/hr/benefits/

Tentative Timeline for Hire:

1.May 22, post position internally
2.May 31 - June 16, post externally if necessary (June 16th the date for best consideration
3.By June 21, HR reviews/narrows candidate pool and send to Foundation
4.June 22-23, Foundation reviews pool, selects candidates to interview
5.June 26 - 30, first round interviews
6.July 3 - 7th, final interviews
7.July 10 - 13th, reference checks and decision made
8.July 14th, offer extended
9.August 1st, start date for new hire, training begins



Responsibilities/Duties:
1. Performing general administrative duties to support the Foundation's fundraising goals, and scholarship and program initiatives.

2. Processing all donor gifts and preparing related acknowledgement letters, using Raiser's Edge (donor database software).

3. Handling administrative tasks relating to purchasing, invoice processing /check writing, travel, human resource actions, subscription renewals, professional membership requisitions, reservations for meeting rooms and related meeting support for the Foundation.

4. Handling reception duties, fielding calls and receiving visitors who include donors, board members, students, faculty/staff and retirees, and community members.

5. Maintaining, organizing and improving the Foundation's electronic and paper filing systems, and storage/supply areas.

6. Processing incoming and outgoing mail, including support for mailings.

7. Providing support for Foundation events (some evening work required).

8. Provide back up administrative support for the College Advancement office - handling administrative tasks relating to purchasing, travel, human resource actions, subscription renewals, professional membership requisitions, reservations for meeting rooms and related meeting support, among other duties.

9. Other duties as assigned.

Minimum Qualifications:
- The education and/or work history sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the resume/cover letter will not substitute for the completed application.
- Satisfactory references and successful completion of the criminal background check are required to meet the minimum qualifications for hire into this position.

High school diploma or equivalent.

Three years of office assistant experience (college or business school training may be substituted for up to two years of the required experience).


Knowledge of: Contemporary office practices, procedures and techniques; spelling, vocabulary, math and grammar skills appropriate to the level of the position; use and operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines, TTY devices.

Ability to: Develop and maintain effective working relationships; maintain a reliable and dependable attendance record; provide effective and responsive service to department customers and contacts; perform all assigned tasks efficiently and accurately and create and maintain accurate records; possess and demonstrate the required level of proficiency in desktop computers and other assigned software or electronic resources, including the Intranet and Internet, as assigned; learn and utilize Banner or other information systems and databases; create and maintain accurate and up-to-date records.

Positions in this job family typically work in an office setting but may be assigned more physical duties such as transporting office supplies and equipment. Some positions may involve limited local travel.

Special/Preferred Qualifications:
Special/Preferred Qualifications:

- Experience providing customer service including answering phones, scheduling/calendaring, filing, and working with a diverse group of professionals, students, donors, and others.
- Experience working in a non-profit organization
- Experience working with volunteers
- Experience using Banner or other similar database
- Experience using Raiser's Edge (Foundation donor database software)
- Experience using Microsoft Office Suite to write or draft professional memos, letters, correspondence, and presentations.
- Experience using Microsoft Office to process in-house mailings (mail merge function)
- Experience performing accounting/bookkeeping functions such as purchasing, processing invoices, and check writing.

Additional Posting Information:
"Foundation Assistant" is the working title for this position; the formal title in the PCC job classification system is "Office Assistant II".


To apply for this position you must submit:
1. Completed responses to the (3) Required Questions from the Committee - scroll down to see "Required Questions" below - (Attach document)*
2. Completed online application
3. Cover Letter (attach document)*
4. Current Resume (attach document)*


* When you apply for the position, you will be given an opportunity to attach the above documents. They may be attached in either "Microsoft Word" or ".pdf" formats.

- Applicants selected for hire will be required to pass a criminal background check as a condition of employment.

- This position is included in the bargaining agreement between Portland Community College and the Portland Community College Federation of Classified Employees (PCCFCE). Employment in this position will require, as a condition of employment, payment of monthly union dues or a monthly fair share fee in lieu of dues through automatic payroll deduction. Probationary period will be in accordance with Article 13 of the Classified Agreement. Current Classified employees are encouraged to review Article 15 for salary placement guidelines.

- Portland Community College will hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to complete the designated Immigration Service Employers Verification I-9 form.

- As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

Documents that must be associated with this posting:
Resume
Cover Letter
Responses to Required Questions

Documents which can be associated with this posting:


Full Time/Part Time: Full Time

How to Apply
For complete job description and application instructions, visit: jobs.pcc.edu

As an Affirmative Action, Equal Employment Opportunity institution, PCC is actively seeking qualified minorities, women, disabled veterans, veterans and individuals with disabilities to enhance its work force and to reflect the diversity of its student body. Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.






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