Department Manager - ABA Online

TCSPP Online

Work From Home

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Founded in 1979, The Chicago School of Professional Psychology is an independent professional graduate school with a dynamic student body and a professionally accomplished faculty. Our curriculum and training opportunities prepare graduates to deliver outstanding professional services emphasizing the ability to understand and work with diverse populations.

Position Summary:
The Department Manager (DM) reports to the Department Chair and is responsible for creating course schedules, securing course materials, overseeing registration, and providing support to the Department Chair. The position manages the administrative, human resource, and financial operations for the department. The DM coordinates projects with other departments and communicates with internal and external constituents (students, faculty, clients, and internal departments). The DM is the liaison with other departments (e.g. Faculty, Registrar, Human Resources, Accounts Payable) and must have sufficient understanding of the program, services, processes, and resources required to support the department. The DM relieves the Department Chair of day-to-day administrative operations and collaborates with the Chair to establish policies, procedures, and systems to develop and maintain the department for The Chicago School.

Principle Duties:
  • Develop, maintain, and track course scheduling, instructor assignments, and records for department and in CampusVue.
  • Ensure term start is successful through communications to student/faculty regarding town hall, booklist, contracts, and welcome email.
  • Manage and help maintain CMHC Advising Forum by ensuring student and faculty access and posting relevant administrative announcments.
  • Support the CMHC residencies including planning, catering, purchasing, and supplies.
  • Assist the Director of Applied Professional Practice with creating electronic documentation as well as maintaining and tracking of all field experience forms and contracts.
  • Manage assessment library which includes ordering assessments, pulling results, and communicating results to students.
  • Assist the Department Chair by managing the Chair's schedule as requested, filing and maintaining files, preparing agendas, taking and/or transcribing meeting notes, providing supervision of student workers, and other administrative duties.
  • Manage registration materials, procedures, policies, and communications in coordination with the Office of the Registrar.
  • Manage advising process for the program including assigning advisors to each student in the program, notifying students and advisors of advising assignments, and maintain advising tracking master.
  • Serve as primary point of contact in the department for students
  • Attend workshops, residencies, classes, and events outside of regular business hours as requested.
  • Partner with the Office of Institutional Research to ensure collection and dissemination of course evaluations and other assessment instruments and reports.
  • Assist instructors with gathering course/workshop materials including books, articles, test and assessments.
  • Partner with Office of Communication and Public Relations to ensure website and other communications are accurate and current.
  • Work with Student Finance, Student Services, and other departments as needed to ensure the services and resources provided to students and faculty are appropriately delivered and managed.
  • Provide administration and tracking of Department Budget. Work with finance department to resolve in discrepancies with the budget. Assist chair with reforecast and management of the CMHC budget.
  • Work with the Adjunct Coordinator and Human Resources in the hiring, on-boarding, & contract processes of new and returning faculty.
  • Assist with course development and course maintenance for courses in the program. This includes contracts, payments, and assisting with course maintenance process.
  • Support and advance the mission, vision, and values of The Chicago School and the Clinical Mental Health Program.
  • Adhere to all confidentiality requirements.

Position Qualifications:
  • Excellent interpersonal skills
  • Strong time management and prioritization skills
  • Highly organized and attentive to detail
  • Ability to manage projects independently
  • Strong administrative skills
  • Strong financial and budgeting background
  • Team oriented
  • High level of computer proficiency, including MS Office (Access, Excel, Publisher, PowerPoint, and Word) Adobe Professional
  • CampusVue experience a plus
  • Proven verbal and written communication skills to deal effectively in a multi-dimensional environment

For more information about The Chicago School of Professional Psychology visit