Jun 01, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Community College


Pasadena City College

Classified Management Position
100%-12 Months


We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.

Under the general direction of the Vice President, Human Resources, this position manages the day to day operations of the Pasadena Area Community College District's (the District) Human Resources Department. The position will plan, supervise, lead and direct compliance with federal, state, and local laws, Board policies, and collective bargaining agreements related to the District's human resources functions, including overseeing, administering and providing support to the District on employee and labor relations, including but not limited to: leaves, worker's compensation claims, performance, discipline, professional development, and complaint/grievance processes. In addition, this position serves as the District's Equal Employment Opportunity (EEO) Officer by facilitating the District's EEO committee, and administering and maintaining the District's EEO Plan.


  • Develops, plans, organizes and manages assigned human resources programs which could include, but is not limited to, any of the following: labor relations, employee relations, compensation, policy development and review, training and staff development, hiring, employee benefits, leaves management, worker's compensation claims administration, and EEO.
  • Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment to support achieving District objectives and service expectations; leads or participates in programs and activities that promote a positive employee relations environment.
  • Selects, develops, supervises and evaluates subordinates and oversees the selection, placement, training, and supervision of other employees.
  • Recommends, evaluates and implements appropriate innovative approaches and technology in the delivery of human resources activities and programs to support the mission and goals of the college.
  • Leads or participates in shared governance through service on planning and/or operation committees and task forces; attends Board of Trustees meetings and appropriate District, College and employee functions.
  • Manages yearly State and Federal Employment posting requirements.
  • Assists the Vice President of Human Resources with strategic planning, budget forecasting and administration.

  • Oversees HR investigations of employee and student complaints regarding unlawful discrimination, harassment, workplace/campus safety, and other related matters.
  • Assumes primary responsibility for the handling of disciplinary matters. Advises managers, supervisors, and employees on District policies, practices, discipline, and performance evaluation matters. Investigates grievances or complaints filed under labor agreements legislation and prepares written reports/responses.
  • Works closely with district management team, bargaining unit representatives and campus counsel to identify and resolve potential compliance and fraud issues related but not limited to leaves, unlawful discrimination, workplace safety, worker's compensation administration, subpoenas, and payroll related matters.
  • Directs the employee leave process and integrated disability management programs, including return-towork, reasonable accommodations and related District compliance.
  • Oversees and ensures compliance related to ADA, sexual harassment, discrimination, Title IX and EEO.
  • Provides counsel to managers and employees on matters related to District policies, procedures and practices, contractual provisions, Education Code, and other applicable laws, rules and regulations.
  • Assesses the training needs of district employees, and ensures a comprehensive training program in the areas of compliance and EEO is implemented in compliance with applicable laws, rules and regulations.

  • Develops and maintains the District's Equal Employment Opportunity Plan in consultation with administration, faculty, staff, and shared governance groups.
  • Ensures compliance with the District's EEO Plan in various aspects of employment and education; encourages cultural and ethnic diversity in staffing, curriculum, programs and services.
  • Develops training for selection committees and other staff regarding laws, regulations, policies and procedures for EEO, staff diversity, unlawful discrimination, and sexual harassment.

  • Develops and coordinates the gathering and analysis of data used in contract negotiations; participates in negotiations and contract administration; interprets Memoranda of Understanding, Administrative Regulations and Board policies. May act as the collective bargaining negotiator in the Vice President's absence or as assigned.
  • Directs preparation of staff reports, studies and analyses on related human resources management issues. Recommends, develops and implements new or modified policies, programs, methods, and procedures for the resolution and prevention of human resource and related management problems; researches and presents findings and recommendations for changes in human resources policies and practices to management and employee groups.
  • Serves as a liaison for the District to various agencies and governmental units; responds to inquiries and provides confidential data and analysis.

    This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.


  • Current federal, state and local legislation and guidelines pertaining to assigned areas of responsibility
  • Principles and practices of labor-management relations, negotiation and contract administration
  • Principles, methods and techniques of strategic business planning and process improvement
  • Principles and practices of public administration, including budgeting, risk management, purchasing and maintenance of public records
  • Trends, practices and technology in human resources management
  • District rules, regulations, policies and procedures
  • Effective training methodologies
  • Principles and practices of labor-management relations, negotiation, and contract administration.
  • Trends, practices and technology in human resources management.
  • Effective training methodologies.
  • Issues and trends facing California Community Colleges.
  • Bargaining unit contracts and salary schedules.
  • Principles of integrity, fair dealing, neutrality and confidentiality.
  • Mediation skills on a wide range of issues.
  • Principles and practices of administration, supervision and training.
  • Planning, organization and direction of designated human resources operations and activities.
  • Effective organizational skills.
  • Record-keeping and report preparation techniques.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Organizational structure, operations, programs, policies, and procedures common to institutions of higher
  • Interpersonal skills, use of tact, patience and courtesy.
  • Problem solving and conflict resolution in an academic environment.
  • Modern office practices, procedures, equipment, and software applications.

  • Plan, organize and direct a comprehensive human resources program.
  • Identify potential compliance or litigious risks in the workplace.
  • Analyze complex and technical problems and provide appropriate resolutions.
  • Foster a teamwork environment.
  • Analyze trends and problems and to develop long-range plans.
  • Prepare and present training and development program.
  • Plan and prepare effective written reports and oral presentations.
  • Present proposals, recommendations and technical information clearly, logically and persuasively.
  • Effectively manage workplace diversity issues in a diverse organization.
  • Develop schedules and timelines to ensure proper and timely resolution of personnel issues and conflicts.
  • Direct the maintenance of a variety of reports, records and files related to assigned activities.
  • Work independently with minimal supervision.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and time lines.
  • Prepare comprehensive narrative and statistical reports.
  • Communicate effectively both orally and in writing.
  • Operate a computer and assigned office equipment
  • Interpret, apply, and explain rules, regulations, policies, and procedures.
  • Ensure compliance with local, state and federal guidelines,
    policies, rules, and regulations.
  • Select, supervise, train, and evaluate staff; prioritize and assign work to meet deadlines.
  • Establish and maintain positive and effective working relationships with others.
  • Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

    Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

  • Bachelor's degree in human resources management, business administration, public administration, psychology or related field from an accredited college or university.
  • Five years of progressively responsible, professional fulltime human resources experience, including three years in a supervisory or managerial capacity. Experience must include at least three of the following human resources management functions: i.e., labor relations, employee relations, worker's compensation, policy development and review, training and staff development, recruitment and selection, employee benefits, and personnel research.

    NOTE: A Master's degree in a related field or a law degree may substitute for two years of the required experience.

  • Human Resources experience in the California Community College System.
  • Knowledge of the California Education Code, Government Code, Title 5 and/or other state regulations applicable to the human resources functions for community colleges.

    This position will require the frequent exhibition of mobility and communication skills, continuous repetitive movement of hands and fingers - typing and/or writing, and to grasp objects with both hands with a simple/light grasp; and seldom lift, carry, and push/pull object weighing 10lbs or less.

    The position will frequently work within a moderate office environment climate with moderate noise exposure. The position will frequently work with members of the campus community, vendors and subordinates. The position will also frequently come into contact with the general public.

    This position will exercise supervisory duties over subordinate professional, technical, administrative and clerical staff.

    This is an exempt position and is not subject to overtime.

    Salary and other terms of employment are competitive. Placement is at salary range M-2 on the District Management Salary Schedule which is available online at
    Management-Association.pdf. Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.

  • Successful completion of background and fingerprint clearance and TB screening.
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.

    Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS) at

    Applications completed and received by 4:00 p.m. on July 24, 2017 will receive full consideration.

    Please keep in mind the following:

  • If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
  • The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
  • While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
  • Positions are full-time (100%) and “open until filled,” unless otherwise stated.
  • The college president will conduct a final interview and recommend a candidate to the Board of Trustees

    Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete.

    If you require assistance, please contact the Human Resources office at 626.585.7388. Applicants may expect to be notified approximately 4 - 5 weeks following the closing date as to the status of their application.

    For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.

    1. A list of at least five references (name, address, phone number, email address and position), including your last supervisor, and at least one of each of the following: peer, direct report, and faculty.
    2. A letter of interest addressing the selection criteria and extent of experience listed under “The Representative Duties,” “Knowledge of,” “Ability to,” “Education and Experience,” and “Desirable Qualifications” headings.
    3. Professional resume
    4. Transcripts (unofficial)
    5. Other information considered pertinent to the application (optional)

    Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.

    Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 72 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. 80% of our students receive the Board of Governor's Fee Waiver which is based upon the federal poverty guidelines. PCC is accredited by the Accrediting Commission for Community and Junior Colleges. For more information, go to

    The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

    The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.

    Pasadena Area Community College District will not sponsor any visa applications.

    If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.

    It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

    Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101-542)

    The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

    The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

    Equal Opportunity, Title IX, Section 504 Employer

    To apply, visit

  • Similar jobs

    Similar jobs