Job Title: Accounting Technician
Job ID: 24128
Full/Part Time: Full Time
Job Code: 1730
Department: CIES Financial Operations
About the Position
The College of International and Extended Studies (CIES) offers programs dedicated to Access, International Programs, and Innovation. CIES' programs provide access to San José State University courses, degrees and certificates for students in Silicon Valley and from around the world.
Reporting to the Director of Operations and Finance and taking work lead direction from the College Resource Analyst, the Accounting Technician will provide office support in general accounting duties for the college; verify, reconcile, analyze, and summarize data based on knowledge of accounting practices and established university /departmental policies and financial systems.
Working independently under general supervision, the incumbent will work closely with other University departments (e.g. Procurement, Accounts Payable) to process requisitions; pay vouchers; travel expense claim;, employee reimbursements; and identify and follow-up on billing, invoice/payment issues. S/he will perform accounting duties related to running system generated reports; exporting, updating and maintaining spreadsheets; preparing ad hoc reports using spreadsheet functions and mathematical calculations; account reconciliation; file and record maintenance and communicating established university policies and procedures to stakeholders and referring them to the appropriate staff member when more extensive interpretation is required.
Essential functions include, but are not limited to the following:
1. Procurement and Accounts Payable
a. Initiate process and manage timely workflow for all purchase requisitions, direct pay vouchers, travel expense, employee reimbursements,
registrations, office supply orders, p-card, go card reconciliations, etc. for the college and ensure audit compliance with applicable policy and
b. Communicate with campus offices to coordinate workflow of open items, process requisitions and vouchers using university guidelines.
2. Reconciliation and Reporting
a. Reconcile PO encumbrances to available budget and actual expenses.
b. Coordinate fiscal year end reconciliation of open PO with Purchasing / Procurement.
c. Provide guidance to other CIES staff and student assistants to ensure compliance with applicable regulations and requirements.
Education and Experience
Any combination of education and experience which provides the required knowledge and abilities. Equivalent to one year of clerical accounting or financial record-keeping experience which has provided the above knowledge and abilities.
Experience with financial record-keeping, mathematical and general office methods, procedures, and practices. Accounts Payable and procurement experience Experience working with word processing and spreadsheet software programs, web browser, query tools and integrated financial systems. Excellent written communication skills (based on application material)
Knowledge, Skills & Abilities
a. General knowledge of PeopleSoft.
b. General knowledge of standard office procedures and computer software, including Microsoft Office products.
c. Demonstrated knowledge in accounting principles as applied to accounts payable and purchasing
d. Demonstrated analytical skills and ability to be detail oriented.
e. Effective oral and written communication skills and ability to effectively multi-task with tight deadlines independently and within a team environment.
f. Ability to identify a problem, collects and analyzes data, establish facts, draw valid conclusions and recommend solutions.
g. Ability to problem solve and coordinate projects.
h. Ability to learn quickly and apply variety of state, federal, CSU, and SJSU policies and procedures.
i. Ability to handle and resolve conflicts in a professional, tactful manner.
j. Ability to perform accurately in a detail-oriented environment; handle multiple work priorities, organize and plan work and projects.
k. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies