Hospital Procurement Officer II / Procurement Associate
Hospital Procurement Officer II / Procurement Associate-1701579
At Stony Brook Medicine, our Procurement Associate / Officer IIs will be responsible and must be familiar and adept with the proper execution of high volume, lower to mid-range dollar transactions related to the purchasing and acquisition of goods, commodities, equipment, contracts, and services as needed or required to sustain and safe guard the Hospital’s resources. Assigned purchasing/financial areas of responsibility may be related to Contract/Services, including service maintenance, software, memberships, consulting and IT contracts; and/or Equipment, Construction at the scope and threshold for Construction, P.M.O., Facilities, Equipment, and Physical Plant including capital projects, architectural and engineering and consulting contracts, developing bid specifications that meet the hospital’s clinical and or structural needs, for supplies, maintenance and repair; and/or General/Medical Commodities which address and maintain all routine day-to-day product supply for both general and clinical areas, GPO /Consortia utilization, bulk buying, developing and maintaining standing and blanket orders in accordance with usage demands. All areas handle emergencies as needed in accordance with NYS Procurement Guidelines, with proper approval from OSC and/or Attorney General’s Office, and payment for all goods and services received at University Hospital Medical Center in accordance with SUNY and New York State Policies and Procedures and Standards. Officers will be required to become proficient in NYS Procurement Law and SUNY Policies. Officers must maintain procurement goals and standards outlined by the State of New York.
Qualified candidates should demonstrate excellent interpersonal skills, negotiating capability and time management skills. They should have attention to detail and be able to work with all levels of the organization.
Duties of a Procurement Associate, may include the following but are not limited to:
(Actual duties will be determined by area or division of assignment and to be clarified by a Performance Program)
*Required: (As evidenced by an attached resume): Associate’s degree and a minimum of 6 years of related business experience. Due to the large volume of contract reading, incumbent must have excellent reading and writing skills. Some procurement related experience required as it will aid the incumbent’s responsibility and ability to process bids, quotes, change notices, contract amendments and extensions for diverse categories of contracts. Strong computer and customer service skills are required to enable efficient processing of searches, document preparation and negotiation. Some fluency in working in an institution or business procuring either commodities, equipment and/or services. (*Requirements will be indicated by past work history).
**Preferred: (As evidenced by an attached resume): Bachelor’s degree and a minimum of 4 years of related business experience. Well versed in working in a large hospital/medical institution or business procuring commodities, equipment and services.
Familiarity and knowledge of Lawson and SUNY Systems or similar systems appreciated.
Familiarity and experience with state agencies to include SUNY Central Policy, Attorney Generals of the State with respect to contract language, format, liability and terms and conditions, for approval as well as SUNY funding encumbrance systems, as accounts payable procedural requirements to ensure timely payments and expending of hospital funds and maintaining audit compliant files. Paralegal experience or an equivalent current working understanding of legal language and established practical experience. (**Preferred Experience will be indicated by past work history).
Special Notes: Primary work location for this position is our Ronkonkoma office. Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AThttp://www.stonybrook.edu/police
Official Job Title: TH Instructional Support Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Hospital Purchasing Department-Stony Brook University Hospital
Schedule: Full-time Day Shift 8:30am-5:00pmUniversity Hospital Purchasing Department-Stony Brook University Hospital
Posting Start Date: May 31, 2017
Posting End Date: Jun 30, 2017, 10:59:00 PM
Salary: $42,000 - $50,000
Salary Grade: SL2