English/Religious Studies/Communication/Journalism & Mass Communications Admin Support Asst II

English/Religious Studies/Communication/Journalism & Mass Communications Administrative Support Assistant II

Humboldt State University

(Job #17-46) Administrative Support Assistant II, English/Religious Studies/Communication/Journalism & Mass Communications Administrative Support Assistant II, $2,116-$3,433. Appointments are typically made at the beginning of the salary range. This is a full-time, benefited, 10/12 (work 10 months out of the year with pay and benefits over 12) position with a one-year probationary period in the Departments of English, Religious Studies, Communication and Journalism and Mass Communication.

Position Summary: Under the general oversight of the Department Chairs of English and Religious Studies and the Department Chairs of Communication and Journalism and Mass Communication, and receiving lead work direction from the Department Administrative Support Coordinators in the Departments of English and Religious Studies and the Departments of Communication and Journalism and Mass Communication, the incumbent is responsible for administrative and clerical support for four distinct departments. The incumbent will split time between two separate and distinct work locations: 20 hours per week (.5 of timebase) working out of the Departments of English and Religious Studies office location (Founders Hall 201), supporting the Department of English and the Department of Religious Studies, and 20 hours per week (.5 of timebase) working out of the Departments of Communication and Journalism and Mass Communication office location (Bret Hart House), supporting the Department of Communication and the Department of Journalism and Mass Communication.

Duties: The essential job functions for this position include a range of office tasks that involve the use of judgment and discretion. The incumbent supports the day-to-day operation of the Departments, performing clerical tasks to ensure college, department, administrative, and instructional requirements are met in a timely manner. The main duties of this position include office reception, maintaining student files, scheduling and coordinating department meetings and special events, attending meetings and recording and distributing minutes, and administrative support for field trips.

Minimum Qualifications: Education equivalent to a high school diploma and some clerical experience which has provided the incumbent with the knowledge, special skills, and abilities listed below.

Required Knowledge, Skills & Abilities: The successful candidate must demonstrate meticulous attention to detail and the ability to complete tasks on time within prescribed guidelines, as well as a thorough knowledge of modern office methods, procedures and practices. In addition, the successful candidate must have demonstrated ability to:

Demonstrated knowledge of:
  • English grammar, punctuation, and spelling.
  • University infrastructure, policies, and procedures.
  • Office methods, procedures, and practices.

    Demonstrated skills:
  • Fluency in standard office support technology systems and software packages, and willingness and ability to learn new software and related skills required to perform job duties effectively.
  • Effective interpersonal and communication skills.
  • Thorough knowledge of and skill in standard office procedures and practices.
  • Strong orientation to serve students and faculty.

    Demonstrated ability to:
  • Be proficient in performing work assignments, to include being receptive to changing policies and work methods.
  • Learn, independently interpret, and apply a variety of complex policies and procedures; be able to identify deviations from applicable policies.
  • Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
  • Perform standard arithmetic functions including tracking and comparing data.
  • Clearly communicate orally and in writing.
  • Work as the front-line contact for the Departments, interacting with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills.
  • Understand, interpret, and communicate procedures, policies, information, ideas, and instructions.
  • Process sensitive and confidential information in a responsible manner.
  • Establish and maintain working relationships and communicate effectively with students, faculty, and staff from diverse backgrounds.
  • Be patient and considerate, but firm and consistent with a wide variety of faculty, staff, and student personalities in potentially contentious situations.
  • Multi-task, prioritize work, tolerate frequent interruptions and accept change.
  • Assimilate into and operate in a university academic department.

    Preferred Qualifications: Two years of progressively responsible clerical experience is preferred, as well as experience working in an academic office setting with a diverse student population, recent experience within the University system, demonstrated customer service, and working knowledge of PeopleSoft, Nolij, Google Drive, Oracle Business Intelligence (OBI), and various social media platforms.

    Application Procedure: Please note that Humboldt State University now requires application materials to be submitted electronically. If assistance is needed, the Human Resources & Academic Personnel Services office (located in Siemens Hall room 212) has a computer station available and our front office team would be happy to assist you. Qualified applicants should submit electronically the following materials:

  • Letter of Interest;
  • HSU Employment Application at http://www2.humboldt.edu/forms/node/107
  • Resume or Curriculum Vitae;
  • Contact information for at least three professional references

    Submission of the application materials should be sent as email attachments to careers@humboldt.edu.

    Please include your last name and the job # (17-46) in the subject line of the email.

    Application Deadline: This position is open until filled. The first review of applications will be Wednesday, June 7, 2017

    HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

    Human Resources
    Siemens Hall - Room 211
    Arcata, CA 95521-8299
    (707) 826-3626
    Fax: (707) 826-3625
    Email: careers@humboldt.edu

    It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education - or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

    Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

    Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at http://www.humboldt.edu.

    Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race,religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

    The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.