Specialist - Office of Sponsored Programs (A1700327)

Champaign, IL
May 31, 2017
Institution Type
Four-Year Institution

Office of Sponsored Programs
University of Illinois Urbana-Champaign

The Office of Sponsored Programs (OSP) is a unit under the Office of Vice Chancellor for Research (OVCR) at the University of Illinois, Urbana-Champaign. OSP interacts with faculty, students, department business staff, University administration, and external sponsor program officers and award negotiators to provide service and support to the University's missions of instruction, research, public service, and economic development.

The Specialist will analyze complex information and perform pre-award functions related to sponsored projects with a high level of accuracy and timeliness in a high-volume and fast-paced environment where errors and missed deadlines represent a risk of high cost and lost opportunity for the University (regulatory and operational risks); special emphasis will be on compliance with institutional policies, procedures, and sponsor requirements.

  1. Manage and perform interpretation of all incoming and outgoing communications, (including proposal submissions, awards, and modifications thereto), by using independent judgment to assess level of priority, complexity, and actions needed which is critical for assuring compliance with sponsor's deadlines, procedures, and regulations and reducing the University's risk of lost funds.
  2. Develop and maintain a high level of customer service both internal and external to the Office of Sponsored Programs; serve as liaison and provide specialized assistance and direction to internal and external clients who communicate questions or issue related to university research administration.
  3. Maintain integrity of the grants management database, determining accuracy through audit, analysis and review of exception reports.
  4. Develop, enforce and analyze operational procedures and controls and recommend process efficiencies; compose and document policies, procedures, and protocols.
  5. Develop and maintain a high level of customer service both internal and external to the Office of Sponsored Programs; serve as liaison and provide specialized assistance and direction to internal and external clients who communicate questions or issues related to university research administration.
  6. Generate status, transactional, and other reports as needed. Create and maintain NIH and NSF research system user accounts.
  7. Train new OSP Specialist Team staff on standards of research administration, including internal processes and procedures.
  8. Train and mentor student workers working with file maintenance and document intake and submission.
  9. Stay abreast of current federal and state regulations and University policies and procedures as they relate to proposals and awards.
  10. Perform a variety of other duties as assigned related to the integration of pre-award activities with applicable University and sponsor policies and procedures.


Education: Required: Bachelor's degree business, accounting, finance, marketing or organizational management. Alternate degree fields will be considered/accepted based upon the nature and depth of the experience as it relates to this position.

Experience: Required: Minimum of 2 years applicable experience in a complex business, academic, or government environment. Preferred: Familiarity with and/or exposure to research administration process.

Knowledge Requirements: Required: Highly-developed customer service skills, personal relations, and communication skills. Well-developed organizational, analytical and problem-solving/decision-making skills. Demonstrated ability to perform effectively in a professional demeanor in a diverse and fast-paced work environment consisting of multiple and changing priorities, under minimal supervision. An attention to detail. Proficiency with commonly-employed software and database programs.

Proposed Start Date: As soon as possible after closing date. Typical starting salary is $40,000 per year.

Appointment Status: Regular 100%-time academic professional appointment / 12-month service basis. Eligible for full University benefits package.

Applications must be received by June 23, 2017. Interviews may be conducted prior to closing date, but all applications received by closing date of June 23, 2017, will be given full consideration. To apply, all candidates must submit on online profile through https://jobs.illinois.edu by the close of the posting period. Qualified candidates must upload: 1) a letter which details qualifications noted above; 2) resume; and 3) the names and contact information for three professional references. ALL requested information must be submitted for your application to be considered. Incomplete applications will not be reviewed.

For further information, please contact Erica Hanson, OVCR Human Resources, at elhanson@illinois.edu.

The University conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO. To learn more about the University's commitment to diversity, please visit http://www.inclusiveillinois.illinois.edu

College Name or Administrative Unit: Office of the Vice Chancellor for Research
Category: Academic Professional
Title: Specialist - Office of Sponsored Programs (A1700327)
Open Date: 05/30/2017
Close Date: 06/23/2017
Organization Name: Office of Sponsored Programs


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