Executive Director, Business Operations, School of Business Administration

Coral Gables, Florida
May 30, 2017
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The mission of the University of Miami (UM) is to educate and nurture students, to create knowledge, and to provide service to the surrounding community and beyond. UM is committed to excellence and proud of the diversity of the University family and strives to develop future leaders for the nation and the world.

More than 16,000 undergraduate and graduate students from around the world call UM home during the academic semesters. The University has grown from its main location in the City of Coral Gables to include the Medical Campus located in Downtown Miami, the Rosenstiel School of Marine and Atmospheric Science on Virginia Key, and the South and Richmond campuses in southwest Miami-Dade County. With more than 15,000 full- and part-time faculty and staff, UM is the largest private employer in Miami-Dade County.

The University's 12 colleges and schools offer over 180 graduate and undergraduate majors and programs. The Coral Gables campus houses eight schools and two colleges. The Miller School of Medicine has its own campus that is part of the University of Miami/Jackson Memorial Medical Center complex in downtown Miami. The Medical School serves more than five million people as the only academic medical center in South Florida. The Rosenstiel School of Marine and Atmospheric Science is located on Virginia Key in Biscayne Bay and is the only subtropical applied and basic marine and atmospheric research institute of its kind in the continental United States.

Research is a top priority throughout the University, engaged in over a thousand projects funded by $324 million in external grants and contracts to UM faculty.


Founded in 1929, the School of Business Administration (SBA or “school”) is today a leader in business education and research for in our dynamic and global economy. Bright students from around the world come to the SBA to learn, interact, grow, and achieve. The School’s world-class faculty are recognized for leading edge research that is shaping and driving business change, as well as for excellence in teaching. And the SBA’s impact conferences, which bring faculty together with other prominent thought leaders, enable the wider community to benefit from its knowledge.


Reporting directly to the Vice President for Budget and Planning, while maintaining an indirect reporting relationship to the Dean of SBA, the Executive Director of Business Operations will be responsible for handling all of the fiduciary, budgetary, and financial, matters for the School of Business Administration. This individual will be asked to perform a wide range of duties with potential University wide impact such as prepare and analyze financial data, oversee office operations, work with various levels of management throughout the University, and will be charged with the development and implementation of new and improved business processes. This position will be a professional who has exceptional analytical, communication and interpersonal skills, as well as strong organizational and management abilities. In addition, the Executive Director will possess the ability to present business information to faculty and senior administrators in a manner easily understood by non-financial professionals. Therefore, excellent communication skills-both written (narrative, tabular, graphical) and oral – are critical to the success of the incumbent. An attention to detail and insistence on the accuracy, timeliness, reliability, and usefulness of business information will be important characteristics.

Specifically, the Executive Director of Business Operations will:

Serve as primary budget officer for the school. This includes but is not limited to:

Oversee adherence to and execution of the school’s annual budget in accordance with University Budget Guidelines and Policies

Provide regular analysis of departmental budgets vs. actual and prepare quarterly variance reports for senior management

Prepares analyses of budget allocation, prepares and interprets income forecasts and any potential impact on operations, and reviews the current level of expenditures versus those planned to determine the year-end status of the budget.

Review and approve financial transactions and ensure compliance with and adherence to University policies

Review contractual obligations and ensure consistency with departmental budget goals and programmatic initiatives as well as consistency with University standards

Providing broad financial leadership to SBA to support improvements, growth, and expansion. Assist the Dean in addressing key strategic issues related to the financial performance;

On an ongoing basis evaluate and improve financial operations;

Leading the ongoing development and management of all aspects of the SBA’s operating and financial infrastructure;

Develop a strategic financial plan for the school in keeping with the University’s overall strategic plan; provide recommendations to senior management on how best to execute the school’s plan effectively. Keep senior management apprised of fluctuations from the plan;

Providing leadership for recommending financial measurements to be used to evaluate the various areas’ performance;

Producing insightful analyses of future trends, financial results, and forecasts for the Dean, Departmental Chairs, and Vice President of Budget and Planning analyzing the allocation of costs and revenue;

Evaluate existing departmental financial and budgeting policies as well as transactional standards; consistent with this evaluation, assess whether existing policies and procedures are in keeping with the standards and processes of the University; as needed, establish new financial and transactional policies and procedures

Evaluate existing internal controls and approval processes; make recommendations on how to improve fiscal integrity and minimize conflicts.

Responsible for the management, supervision, and overall professional growth and development of 1 to 3 subordinate professionals and staff assigned as well as student employees as needed; and

Perform, at the highest professional level, all other duties as may be assigned by the Vice President of Budget and Planning and the Dean.

Professional Experience/Qualifications

Experience: 10 years of relevant experience (minimum)

Education: Undergraduate and Graduate degrees required; CPA Professional Certification preferred.

Qualifications: The ideal candidate will have at least 10 years of progressive financial operational management experience

Other requirements include:

Broad and deep repertoire of financial knowledge and skills and an excellent track record of achievement;

Needs to lead financial team in viewing their financial management activities as strategic components of the SBA’s overall business strategy;

Proactive, agile thinking, with the capability to create a solid financial plan that anchors the overall development strategy of the SBA;

Ability to work in a complex environment with the skills to manage multiple projects and deadlines, establish priorities, set objectives, and achieve stated goals.

Strong financial planning and analytical skills and discipline;

Customer service experience and focus;

Proven manager who also has experience in the development and execution of a strategy; and

Ability of appreciating and supporting the multiple missions of the SBA (research, teaching, etc)

Leadership and Management Competencies

Someone who can quickly establish trust and credibility with SBA leadership and across the University;

A collaborative person who can work closely with others in a team-oriented setting;

Demonstrated strong leadership skills, with an ability to attract, motivate and develop a superior financial staff. Must possess the energy, drive, vision and credibility to lead a finance team whose operational excellence is critical to the SBA’s successes;

Excellent communication skills, both verbal and written. Emphasizes the positive and provides clear direction with a results-oriented cycle, both within and outside the organization. Can credibly influence senior management;

Appreciation for organizational subtleties and a high level of discretion;

Cultivating and maintaining high-level relationships; and

Must have the interpersonal skills and charisma to bring diverse constituencies and teams together in pursuit of common goals. Demonstrates the commitment, confidence and sense of urgency necessary to achieve these goals.

Personal Characteristics

This position requires an individual with the following characteristics:

Intellectual, professional, and a person of integrity;

Honest, with the highest ethical standards;

Ability to work independently. Self-starter; hard worker. Takes initiative; very high energy;

Personally accountable. Assumes ownership, control and accountability for all areas of responsibility and commitments made to others;

Strength of character to take and sustain difficult positions; the ability to say “no” without alienating others;

Ability to balance the needs of the SBA as a whole with the needs of each of the respective departments;

Highest levels of responsiveness. Typically responds to requests within a day;

Ability to work with faculty and staff in a respectful way;

Non-political, sincere, open and direct communicator. Puts organizational interests above self-interests and is comfortable expressing candid opinions;

Passionate, collaborative, strategic, and smart. A strong intellect that is combined with a practical and realistic common sense understanding of how to get things done;

Strong leadership skills with the ability to overachieve business objectives. Someone who will demonstrate initiative, a strong desire to succeed and exert the extraordinary effort often required;

Hands-on, roll-up-the-sleeves orientation;

Comfort with loose, matrixed organizational structures.

A personal presence, maturity and style to be effective cultivating and maintaining high-level relationships; and

A team player that is able to work in a fast-paced, high growth, entrepreneurial environment.

Apply online. Position #P100007192

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!