Administrative Coordinator II

Denton, TX
May 27, 2017
Institution Type
Four-Year Institution


Requisition Number

Job Title
Administrative Coordinator II

Official Title
Administrative Coordinator II

Position Number

Housing-Admin - 163800


Is this an internal posting only?

Work Schedule
Monday-Friday, 8:00 a.m. - 5:00 p.m.

Department Overview
The Department of Housing and Residence Life at the University of North Texas is a growing organization which serves nearly 6,300 students in 15 residence halls. Our department is organized into the following areas: housing operations, residence life, and financial administration. UNT Housing contributes to the mission of the university by promoting safe and inclusive living environments, fostering student connections and campus engagement, and providing diverse learning opportunities.

Job Description
The Housing-Admin Department at the University of North Texas is seeking to hire an Administrative Coordinator II to join our team.

Responsibilities of the position include, but are not limited to:

* Assists the Assistant Director of Housing Operations with managing departmental contracts, entering requisitions, tracking shipments, placing orders, reviewing and analyzing invoices for discrepancies and approvals for payment, as well as assist will residence hall projects.
* Responds to general Housing operational, procurement, and vendor questions via email, telephone and person to person contact
* Create/track IDT's for any housing related purchases for services or assets acquired through other campus entities.
* Creation and maintenance of electronic file management systems.
* General administrative support for answering phones, corresponding with other departments, and outside entities via email or phone, ordering office supplies, management of office equipment, occasionally providing or serving as escort for tours given to vendors or other entities for service work or entry to halls.
* Create and maintain spreadsheets used for tracking compliance, inventories, projects, etc.
* May maintain Outlook calendars, schedule appointments, plan, coordinate and arrange special events, travel, and/or track procurement card expenses, and/or act as Pcard reconciler.
* Answer phones, order and maintain office equipment and supplies.
* May supervise up to 3 student/hourly staff members within the Central housing administration area to support departmental operational functions, monitor performance, schedule and approve time.
* Acquire institutional Pcard for the purpose of purchasing goods for Housing.
* Assists with planning, coordinating, and scheduling of residence hall upgrades and large purchases for housing operations.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess an Associate's Degree and four years of office administration or business management experience; or any equivalent combination of experience, education, and training.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Advanced knowledge and proficiency using Microsoft Suite.
* Ability to create elaborate spreadsheets using formulas.
* Prior experience in property management, contract management, e-Pro purchasing processes, compliance and accounting functions.
* Highly organized and detail oriented with an advanced ability to prioritize and handle coordinating multiple tasks simultaneously.
* Highly motivated individual and the ability to perform with minimal supervision.

Special Instructions to Applicants
Applicants must submit a resume with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

Quicklink for Posting


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