Job Number: 75093
Program Administrator, AA3, 100% FTE, Non-exempt, Continuing
School of Engineering, Mechanical Engineering Department, Design Group
Stanford University's Mechanical Engineering Design Group seeks a professional, highly organized and energetic administrator who thrives on managing multiple simultaneous projects in a friendly, fast-paced environment while interacting with a variety of creative people. The Program Administrator supports the Design Group faculty, students and staff in their teaching, research and administrative work. The successful candidate will be a highly motivated person who handles routine business and unexpected challenges with effectiveness and grace.
Provide administrative support to the Mechanical Engineering Design Group with limited supervision.
Faculty, Academic Staff & Student Support
Support the teaching, research and other University activities of several Design Group faculty and their students in a friendly, fast-paced environment: order supplies and equipment; process expense reimbursements; manage appointments (RA, Visiting Scholar, Visiting Student Researcher, and Academic Staff); manage meetings and events (course presentations, receptions, workshops, etc.); manage travel card and multiple purchasing cards; facilitate visits; compose, edit and send correspondence. Support research projects in partnership with Engineering Research Administration.
Affiliate Program Support
Support project courses taught as part of the Design Group's Industry Affiliate Program for Teaching Design Thinking: communicate with corporate partners, manage budgets, assist students, prepare invoices, process payments.
Provide financial reports and recommendations for gift, unrestricted and affiliates funds. Request new PTAs and Fund Transfers, prepare iJournals.
Schedule room use, create calendars. Create and deliver events. Support Design Group Manager as requested.
* Other duties may also be assigned
Education & Experience:
Required: High school diploma and four years of administrative experience, or combination of education and relevant experience.
Preferred: Two-year college degree or equivalent plus four years related administrative experience, or an equivalent combination of education and experience.
Knowledge, Skills and Abilities:
Certifications and Licenses:
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Open-landscape office environment.
Applicants are required to upload a cover letter and resume
to be considered for this opening.
About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.
Supporting that mission is a staff of more than 10,000 which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Thank you for your interest!
Location: School of Engineering
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.