Project Manager for Financial Management Services

May 26, 2017
Institution Type
Four-Year Institution

Stanford University

Project Manager for Financial Management Services

Job Number:

Project Manager for Financial Management Services

Job Family: Project Management

Job Series Project Management IT Job Code: 4073

Grade: K

Exemption: Exempt

Note: Not all unique aspects of the job are covered by this job description


Manage large and complex projects with high performance risk, driving project(s) to completion. May manage more than one large project simultaneously. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor.

Reporting to the Program Director, and partnering with Procurement, the Project Manager administers the assigned projects and ensures its alignment with the Financial Management Service's strategic objectives.


  • Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed. This includes: (1) Facilitating project goals and deliverables denition; (2) Leading meetings (project team meetings, steering committee meetings, etc.) including preparing agendas and presentation materials, leading discussions, and ensuring meeting results are documented and communicated to project team and sponsors; (3) Tracking project deliverables using appropriate tools; (4) Monitoring and reporting on project progress to all stakeholders; (5) Conducting project evaluations and results assessment
  • Direct development of an action plan, and work with the Program Director to estimate requirements for resources, including management, labor, materials, time and budget required to complete project. Facilitate discussions and negotiations to drive recommendation consensus.
  • Develop and help execute comprehensive change management strategy. Assist in the development of a communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
  • These elements typically delineate the project management involved at this level: charter origination or scope identification and shaping, scope definition; # of disciplines /stakeholders to manage is across-university impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager; project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level

*- Other duties may also be assigned


Education & Experience:

Bachelor's degree in a related field and five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Required Knowledge, Skills and Abilities:

  • Demonstrated ability to organize work and to manage multiple projects.
  • Exceptional and effective written and oral communication skills to address a wide variety of audiences.
  • Ability to productively assemble, engage, and lead cross-functional teams.
  • Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
  • Ability to balance customer expectations with project reality.
  • Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
  • Keen grasp of interpersonal and impact awareness.
  • Depth of knowledge in technical discipline/domain needed to deliver projects.

Desired Knowledge, Skills and Abilities:

  • In-depth knowledge and understanding of university operations, administration, community, and mission
  • Solid leadership, negotiation, persuasion, and facilitation skills
  • Strong understanding of the Agile methodology including having used it for at several years
  • Experience in the procure-to-pay process and functions including spend, contract and vendor management programs

Certifications and Licenses:

  • Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process


  • Frequently sit, perform desk based computer tasks, and grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally stand/walk, write by hand.
  • Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Travel locally and cross-university.


  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Project Management

Location: Business Affairs: Financial Management Services (FMS)
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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