Asst Coach & Dir. of Operations & Recruiting, Cross Country/Track & Field

May 26, 2017
Institution Type
Four-Year Institution

Asst Coach & Dir. of Operations & Recruiting, Cross Country/Track & Field

Posting Number: S0360
Faculty Rank:
Classification: Administrative/Professional Anticipated Length of Appointment:
Special area(s) of assignment (teaching/research/administration):

Position Summary:
Willamette University invites applications for an exempt position of Assistant Coach & Director of Operations & Recruiting, Cross Country/Track & Field.

This is an exciting time at Willamette and we welcome you to join our team as we strive to provide students with an intercollegiate athletics experience that develops life skills by cultivating moral, physical, intellectual and emotional growth. In support of the mission and goals of Willamette University, our program strives to enhance the overall learning environment for scholar-athletes. GO Bearcats!

To learn more about the Athletics Department, staff, faculty and student please visit

The Assistant Coach and Director will assist the head coach in all phases of the programs, complying with university, conference and NCAA rules and regulations. Supervise and manage the day to day operations of the athletic teams, including teaching and coaching on a daily basis, coordinate all phases of the recruitment process and provide meet management for the Willamette University Track & Field and Cross Country programs.

Work involves routine situations as the Assistant Coach performs a variety of duties and responsibilities in the University's athletic efforts. Requires strong interpersonal and communication skills in order to exchange information with others both inside and outside the University and may have an impact upon the University' reputation. May require exposure to adverse environmental conditions such as noise, extreme temperatures, inclement weather, and other adversities as the incumbent performs duties and responsibilities in both an indoor and outdoor setting. Will require travel due to varied locations of athletic events.

The Assistant Coach & Director will work full-time during the year. This position is an exempt position, 1.0 FTE. This position is eligible for the University's generous benefits package that includes: medical/dental insurance, prorated sick and vacation accruals, contribution of 10% of gross base pay from the University in exchange for a mandatory contribution of 1% by the employee, tuition remission, and holidays.

Duties & Responsibilities:
The duties and responsibilities include, but are not limited to, the following functions, which are not listed in any particular order of importance or significance:

51% of duties:
• Assist with daily practices for Cross Country and Track & Field. Event area will be assigned by Head Coach based off previous experience. Preferred event experience: Sprints, Hurdles or Jumps.

35% of duties:
• Serve as Recruiting Coordinator for all event areas.
• Identify and recruit highly qualified studentathletes in all event areas.
• Maintain regular correspondence with all prospective studentathletes.

14% of duties:
• Manage the distribution and maintenance of all apparel and equipment.
• Serve as meet management for all home Cross Country and Track & Field meets.
• Organize Officials and Volunteers for all home Cross Country and Track & Field meets.
• Additional duties as assigned by the head coach.

Additional Information/About the Department:

Required Qualifications:
Bachelor Degree
• Collegiate recruiting experience
• Navigate recruiting software on computer and Smartphone.
• Written and verbal communication skills
• Superior organizational skills.
• Ability to set priorities and meet deadlines.
• Current knowledge of applicable rules and standards of the affiliated athletic conference, the National Collegiate Athletic Association (NCAA), and, at all times avoid any and all violations of these rules and standards.
• Ability to demonstrate creativity, sound judgment and decisionmaking, be an effective problem solver.
• Leadership skills to mentor and develop athletes.
• Strong interpersonal, motivational and team leadership skills to work effectively with athletic participants.
• Ability to work independently as well as establish and maintain working relationships with other staff, faculty, and students.
• Must possess a current driver’s license valid in the state of Oregon and a driving record insurable by the University’s insurer.
• Successful clearance of a criminal conviction record check.

Preferred Qualifications:
  • Two (2) years of college coaching experience
  • NCAA DIvision III collegiate recruiting experience
  • Knowledge of Finish Lynx/IPICO timing equipment
  • Preferred event areas: Sprints, Hurdles or Jumps

    Special Instructions:
    Thank you for considering a position within Willamette University (WU). Please note that you will need to create an account in order to apply, if this is your first time applying online with WU.

    You will be asked to submit the following documents as part of your application materials:
    • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis.
    • Current Resume
    • As part of the application, please include a list of references (name, title, preferred contact information, and brief description working relationship to reference).

    Application Deadline: Open until finalists are selected.

    Desired start on or before June 26, 2017.

    Open Date: 05/25/2017
    Close Date:
    Open Until Filled: No

    Apply online at

    Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.


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