DEPARTMENTAL BUSINESS MGR III

Location
Durham, NC
Posted
May 26, 2017
Institution Type
Four-Year Institution

diversity employer



DEPARTMENTAL BUSINESS MGR III
Office of Interdisciplinary Programs Mgm

Occupational Summary:

Work with the executive director and other senior administrative officers in implementing the diverse financial responsibilities of the Office of Interdisciplinary Program Management (OIPM). Provide administrative management and coordination of finance, budget, space and facilities planning, grant administration and fiscal policy interpretation and dissemination for the the highly diverse University Institutes and Centers (UIC's) and other assigned Provostial Programs that generate approximately $70 million in total annual expenses (university, endowment/gift, and extramural funding), spread over nearly 1,100 fund codes/accounts and support over 650 faculty, staff and students. Provide detailed and complex analyses of budget and funding projections, indirect cost return (or F&A) allocations, space cost projections and allocations, fall and spring variance analyses and reports, year-end analyses and assistance, and other financial summaries and reports prepared by business and financial staff in the University' Signature Institutes and Centers (UICs) for the School of Medicine (SOM) Finance and Administration and the Provost Office Area management center.

Work Performed:
  • Work with the executive director and other senior administrative officers in support of financial management, research and/or planning efforts for the UICs by compiling, analyzing, reporting and interpreting data from operational and capital budgets, financial statements, statistical reports, cost analyses and other financial information.
  • Collect, analyze and interpret financial data relating to the UICs and identify corresponding policy implications and/or recommendations; analyze revenues and expenditures and prepare analyses for the Provost Management Center/Office of Finance and Resource Planning setting forth progress, trends and appropriate recommendations or conclusions.
  • Serve as resource and expert on financial issues and processes for the UICs.
  • Maintain liaison with business unit financial managers to provide detailed and timely consultation to UICs regarding financial position, cash flows, accounts, budget preparation, variance reporting, budget requests and related financial matters. Provide assistance and support on financial systems and procedures, grant management and research compliance.
  • Co-lead and/or lead regular and ad hoc UIC business manager meetings.
  • Assist with the development and implementation of financial systems and/or financial policies and procedures for the UICs and the university as appropriate.
  • Mentor UIC business managers and staff on fiscal enterprise systems and financial management best practices as needed.
  • Serve on university-wide committees to represent the needs and interests of the UICs.
  • Provide detailed budget, spring/fall variance and year-end financial analyses for UIC and other assigned units/programs by reviewing and analyzing summary fund code, transfer, and position reports and variance projection reports.
  • Work with UIC financial staff to resolve complex problems concerning variances from approved budgets for the SOM Finance and Administration and Provost Area Management Centers.
  • Serve as UIC SAP system administrator for requesting and resolving access rights to financial, HR and other system data.
  • Utilizing advanced analytical skills, review and made corrections as needed for F&A allocations to the appropriate schools and management centers; track, manage and allocate space costs for all UIC's in accordance with the UIC F&A MOU.
  • Provide back-up support to the SOM's Finance Analyst;assist with review/approval of JVs as needed.
  • Understand and keep abreast ofthe SOM's financial reporting and business practices and policies in order to assist with fall and spring variance reporting, the annual budget development process, financial management and other actions as needed.
  • Monitor month-end close for assigned units, ensuring university codes do not incur interest expense due to overdraft situations.
  • Review and approve procurement card transactions, travel expense reports and check requests for UIC Directors, faculty and staff for conformity to university guidelines, as needed.u2028
  • Serve as point of contact and final review for adding, changing or deleting Provostial account codes in SAP/R3.
  • Provide consulting support and oversight for restructuring and transfer requests of BFR codes and funds for all institutes, particularly those with affiliated centers.
  • Provide direct transaction support, e.g., budget system input, transfer journal entries, purchasing card administration, etc. for a limited period as needed for smaller, low volume UIC units.
  • Serve as an institute or center business manager during the extended absence of a business manager on an as needed/as required basis.
  • Manage the budget, financial transactions and review monthly reconciliations of the OIPM.
  • Perform other related duties incidental to the work described herein.


Requisition Number
401266963

Location
Durham

Duke Entity
UNIVERSITY

Job Code
1682 DEPARTMENTAL BUSINESS MGR III

Job Family Level
14

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires a general business background generally equivalent to abachelor degree programs.

Experience

Work requires 4 years related business or administrative experience toacquire competence in applying general personnel practices, accountingand budgeting principles and coordination of major administrativefunctions.A master's degree in a business related field may be substituted for 2years experienceOR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

90329BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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