Executive Assistant

General Description of Position: The College of Agriculture is seeking an Executive Assistant to provide daily administrative support to the Dean/Director of the College of Agriculture and K-State Research and Extension as well as the Associate Deans for Research and International Programs. The employee will also provide assistance on all unclassified employee searches administered through the Dean's office. Diversity and Inclusion: Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community which can be found at https://www.k-state.edu/about/community.html The Successful Candidate will:   The employee will provide daily administrative support to the Dean/Director of the College of Ag/KSRE and the Associate Deans for Research and International Programs.

  • Cultivate and maintain a comprehensive understanding of the mission of the College of Agriculture/KSRE as it relates to the education, research and service goals of the University in order to provide a high level of support to College administrators.
  • Gather information, compose and edit correspondence from a variety of sources.
  • Manage highly confidential information preparing reports and correspondence.
  • Manage executive level appointment calendars; verifying details for organizing and facilitating meetings, conferences and calls for Dean/Director and Associate Deans.
  • Coordinate travel arrangements and prepare travel reimbursements for Dean/Director and Associate Deans
  • Assists in the administrative process of promotion and tenure of faculty, unclassified evaluations, and faculty contracts.
Provide advice, guidance, and assistance on all unclassified searches administered through the Dean's office.

  • Assist with College forms, securing position numbers and other necessary approvals
  • Complete the position description and requisition in PageUp
  • Create the job announcement, advertise the position and assist search committees throughout the recruitment process. 
Assist the Associate Deans for Research and International Programs with special projects/initiatives including but not limited to:

  • Webpage content and brochures
  • Arrange international visitor/scholar visits and itineraries
  • Distribute information to K-State faculty
Required Minimum Qualifications:
  • Bachelor's degree from an accredited institution or work equivalent
  • 5 years of relevant work experience Proficient in the use of Microsoft Office (Outlook, Word, Excel and PowerPoint) Experience creating high-level presentations Attention to detail and a high degree of accuracy Demonstrated ability to establish and maintain effective working relationships with staff members and others Ability to maintain high standards of confidentiality Demonstrated written and oral communication skills Ability to learn new software programs
Preferred Qualifications:
  • A working knowledge of Kansas State University’s infrastructure, policies, procedures, and systems (HRIS, eForms, CMS, PageUp, etc.)
  • Exposure to a variety of areas in higher education administration Experience or a strong interest in human resources Experience with event planning Experience creating webpages and print communications Experience with Adobe Creative Suite or other similar software
Special Instructions to Applicants: Please upload into PageUp a resume, cover letter and the names, email addresses and phone numbers for three professional references.  Screening of Applications Begins: Immediately, the position will remain open until filled. Salary Range / Pay Rate: $46,534-$74,455.  

The typical hiring range for this position is $46,534-$60,495. The Kansas State University benefits package includes a retirement plan; group medical, dental and life insurance plans, worker’s compensation, vacation leave, sick leave and other benefits.

Equal Employment Opportunity: Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. Equal Employment Opportunity is the Law.  Background Screening Statement: In connection with your application for employment, Kansas State University may procure a Background Screen on you as part of the process of considering your candidacy as an employee.