Assistant Director, Global Innovation Programs

Location
Stanford
Posted
May 25, 2017
Institution Type
Four-Year Institution


Stanford University

Assistant Director, Global Innovation Programs

Job Number:
75046

Note: Not all unique aspects of the job are covered by this job description

Note: Not all unique aspects of the job are covered by this job description

  • Oversee operations for and execute world-class educational program and seminar delivery, working in close partnership with faculty and staff at all levels of the organization. Takes direction from Director or Managing Director on all key decisions.
  • Conduct program and event planning with team members and faculty directors.
  • Maintain detailed knowledge of the program budget and how actual expenses and revenues will affect projections. Regularly review program actuals with Director/Managing Director to address any variance from budget.
  • Manage program materials requirements as directed by the faculty.
  • Administer NovoEd learning management system (LMS) for delivery of programs. Ensure information is disseminated in a timely manner and with 100% accuracy.
  • Communicate articulately and diplomatically with program faculty, participants, and department staff. In close collaboration with Director or Managing Director, trouble-shoot, deliver seamless programs, and drive program satisfaction scores.
  • Actively participate in and take responsibility for efforts to improve processes, and operational procedures across programs and ensure the implementation of such improvements.
  • Develop program marketing goals with Director or Managing Director. Maintain a strong knowledge of marketing goals as related to all assigned programs, and engage in planning and delivering all marketing activities and campaigns.
  • Participate in training of new hires.
  • Develop and maintain a comprehensive understanding of Global Innovation Programs offerings, business goals and the mission and goals of the Stanford Graduate School of Business.
  • Cultivate general business knowledge and understanding of current affairs in order to be an effective representative of the Global Innovation Programs team.

    Qualifications:

    A successful candidate will have demonstrated skills in working with senior leaders and managing complex programs and / or events. In addition, teamwork, attention to detail, and articulate communication skills are required. An Assistant Director must be able to diplomatically resolve problems and build key relationships; should be skilled at influencing without authority. Weekend and late night/early morning hours will be required while running programs; some domestic and international travel may be necessary.


    Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is required; database experience preferred; training in Stanford online systems will be provided as needed.

    JOB PURPOSE:

    Administer and support programs or functions under general supervision.

    CORE DUTIES*:

  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.
  • Organize and/or participate in outreach activities that may include communications, events, training, and/or conferences. May participate in development of budgets or oversee budgets and monitor and approve expenditures.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

    * - Other duties may also be assigned

    MINIMUM REQUIREMENTS:

    Education & Experience:

    Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.


    Knowledge, Skills and Abilities:

  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.
  • Ability to direct the work of others, for jobs requiring supervision.

    Certifications and Licenses:

    None


    PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    WORKING CONDITIONS:

    WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

    Job: Administration

    Location: Graduate School of Business
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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