Division Administrator, Clinical

Miami, Florida
May 25, 2017
Faculty Jobs
Health & Medical
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Division Administrator, Clinical performs administrative work in conjunction with the department administrators to provide leadership to a specific functional area in the organization. This position serves the Mailman Center for Child Development and the Perinatal CARE Program within the Department of Pediatrics. The Mailman Center for Child Development is an academic center at the University of Miami Miller School of Medicine that addresses concerns of individuals with developmental disabilities and children with special health care needs through: Research Clinical service Training for professionals Parental workshops AdvocacyMCCD is one of the top 10 programs in the United States for children with neurodevelopmental disabilities and chronic illness. The Mailman Center has approximately 10 major programs and is housed in a 9-story building with nearly 115,000 square feet of office, clinical, training, conference, and laboratory space and is located on the University of Miami/Jackson Memorial Medical Center campus. The Mailman Center annually serves over 19,000 children, youths, and their families. The Perinatal Chemical Addiction Research and Education (C.A.R.E.) is a trans-disciplinary research and service program conducting long term projects serving nearly 800 infants and children affected by prenatal cocaine exposure and/or prenatal mental health concerns. The position requires the ability to work and coordinate independently in a complex communication system to carry out division administration, financial management, oversight of multiple information systems, monitoring of patient billing and collections, and provide assistance to the research and teaching functions within the division. Responsibilities are executed under general direction, where goals and objectives of the designated unit are established and accomplished within the prescribed time frame parameters. The administrator will have direct reporting to the Sr. Department Administrator with day to day reporting to the Director of the Mailman Center for Child Development. Primary Duties and Responsibilities: Oversight of all administrative activities of the Mailman Center for Child Development. Coordination of budget preparation, revisions, and expenditures for all programs of the Mailman Center for Child Development. Assist Discipline Directors in budget planning and management. Maintenance of current spreadsheetsof revenue/expenditure to budget for all accounts of programs for the MCCD. Preparation of monthly reports for the Director /Vice Chair for Administration on the status (revenues/expenditures) of all financial accounts.Analyze and review financial and faculty productivity reports. Identify issues and work on problem resolution. Assistance to the Director in developing long-term plans for equipment maintenance and replacement for MCCD programs.Supervision, coordination of training, and performance review for all non-faculty and non-student administrative staff of the MCCD. Organization and supervision of job responsibilities and work flow for administrative support personnel for MCCD. Development and updating of job descriptions and procedures involved in adding or replacing staff. In conjuction with the MCCD revenue cycle team and Pediatrics Billing Manager, coordinate clinical operations including patient registration, medical records maintenance, insurance verification, billing procedures and follow-up on collections.Development of procedures for space allocation and monitoring of use for clinical, research, and training purposes. Participation on the MCCD Executive Committee for planning, policy development, and program evaluation related to MCCD programs. Teach in the instructional/training program of the MCCD as it relates to health administration and policy development; provides leadership in the training of business administration students who participate in the LEND Training Program. This includes recruiting, supervising, mentoring and ensuring trainees have meet competencies in family centered care, interdisciplinary teaming, cultural competence and advocacy. Oversees Facility and Space issues for Mailman, Batchelor and Debbie School buildings. This includes disposal of equipment, liaison with Security, Physical Plant, Housekeeping, Office of Occupational Health and Safety. Acts as point person for all building inspections, regulatory issues, renovations and room relocation. Works closely with the Associate Director of the Perinatal CARE Program, providing administrative direction and coordination to support the goals of the Perinatal CARE Program. Serves as liaison between faculty, staff and all other employees of the Perinatal CARE Program, and the Medical School, University, Human Resources, Business Office, Sponsored Programs, Purchasing, Physical Plant and Controllers offices. Performs other duties as assigned.

Bachelor’s degree; Master’s degree strongly preferred. Minimum of five years of healthcare-related experience. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources, leadership, finance management, revenue cycle operations, contract management and coordination of people and resources. Skilled at using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Skilled at identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Skilled at considering the relative costs and benefits of potential actions to choose the most appropriate one. Skilled in communicating to others to convey information effectively. Ability to apply general rules to specific problems to produce answers that make sense. Any appropriate combination of relevant education, experience and/or certifications may be considered.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action-Veteran/Disability Employer. Come join us!

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.


More jobs like this