Assistant Director, Alumni Engagement

May 25, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Laboratory Schools provide one of the world's most outstanding pre-collegiate educational experiences. Because Lab is part of the University of Chicago, the importance of intellectual life, of thought and exploration, infuses all aspects of our curriculum, and students in every grade benefit from outstanding UChicago academicians and access to unmatched resources. John Dewey-one of the great minds in education-established the Schools in 1896 as a place to explore and implement his theories on childhood education. Today's students still benefit from his vision, and today's Lab faculty are recognized as experienced leaders in their field. Families who choose Lab care deeply about curiosity, inquiry, and creativity. Approximately 60 percent of Lab families are affiliated with the University, half live in Hyde Park, and the rest come from across Chicago, the suburbs, and northern Indiana. Lab's student body reflects the diversity that is deeply valued by the Schools and its community; approximately half of our 2,000 students are people of color and families report speaking nearly 40 different languages in their homes. The Laboratory Schools seek the finest employees, people who wish to inspire a love of learning in our students and join a vibrant learning community. We employ people with a wide range of skills and training, in many different disciplines. At Lab, we value learning experientially, exhibiting kindness, and honoring diversity. We seek employees who share a similar commitment to these values. Lab people are engaged and excited by our mission. It is a great place to work and our connection to the University provides our faculty and staff with opportunities that would be nearly impossible to match in any other environment. Interested candidates should apply via our website at: AA/EOE Statement The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-834-1841 or by email with their request.

Unit Job Summary: The Office of Alumni Relations & Development at Lab is an energetic environment where team members work together to complete projects, execute events and carry out initiatives. Reporting to the Director of Alumni Relations and Giving, the Assistant Director plays a critical role in building relationships with Lab's alumni that encourages them to stay connected and support the schools both financially and through volunteer activities. In this context, the Assistant Director, in concert with the Director of Alumni Relations and Giving and the department's Director of Operations, will be responsible for designing and implementing a robust alumni engagement program that seeks to ensure multiple opportunities for alumni to interact with one another and the Schools both physically and virtually in Chicago and in areas of major alumni concentration around the globe. Additionally, the Assistant Director will work closely closely with the Assistant Director, Special Events to plan and execute Alumni Weekend serving as the primary staff liaison to milestone committees and partnering with the Director to develop strategies for class gift planning and solicitation, and will manage the reunion planning and class giving programs of 5 - 7 reunion classes. The Assistant Director also serves as the main communications manager for the alumni office. In this capacity, the Assistant Director acts as editor of all mass communications, including but not limited to solicitation letters; emails, and other marketing pieces; researches and provides alumni story ideas for the LabLife magazine; and manages and coordinates the class notes and obituaries section of the LabLife magazine. This position acts as the primary administrative support for alumni volunteers, including the Alumni Association Executive Board. In fulfilling this role, the Assistant Director along with the president of the AAEB schedules and organizes all volunteer meetings; prepares meeting reports and materials; staffs committees; and ensures that all volunteer driven activities are completed on time and under budget. The Assistant Director will be responsible for working with members of Schools Leadership Team, especially the High School Principal, to develop and improve opportunities for alumni to engage with current students. Additionally, s/he will work to develop a program of study or engagement that will help to educate current high school seniors on the Alumni Association and assist them in making the transition from student to alumnus. Collaborates with the Lab's Connections team to find ways to encourage Lab alumni to attend this all Schools event. This may involve brainstorming with alumni co-chairs and others as needed. Collaborates with other Development staff on special projects including staffing events, and attending meetings. Serves as a resource for Lab faculty and staff . If interested, please make formal application via our website at:

Unit Education: Bachelor's degree or higher required.

Unit Experience: Minimum of one year of experience working with students, volunteers, alumni, or similar constituent groups required. Event planning or customer service experience preferred. Experience working in a not-for-profit institution preferred. Experience working with a wide range of constituents with diverse backgrounds such as race, ethnicity, sexual orientation, learning abilities, class, language and nationality.

Unit Job Function Competencies: Ability to organize meetings, facilitate planning, negotiate with articulate alumni, and adapt to changes in volunteer schedules and priorities required. Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University. Demonstrated skill and facility with basic office software, including databases, Microsoft Office Suite, internet search engines, and social media platforms required. Strong verbal and written skills required. Strong organizational skills required. Knowledge of diversity, equity and inclusion issues and dynamics in the classroom and in developing healthy, supportive relationships Analytical skills required. Problem-solving skills required. Decision-making skills required. Attention to detail required. Creativity required. Flexibility required. Interpersonal skills required. Ability to work independently and as part of a team required. Ability to manage stressful situations required. Ability to maintain confidentiality required. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required

Similar jobs

Similar jobs