Assistant Dean of Student Affairs

Functional Title:  Assistant Dean of Student Affairs

Position Code: 1667                          

Salary Grade:  054

Supervised by:  Senior Associate Dean of Academic and Student Affairs

General Purpose: Working in close collaboration with the Senior Associate Dean of Academic and Student Affairs, the Assistant Dean of Student Affairs oversees the program, operations, policy development and implementation, and all other related processes for the Residential Life and Student Activities offices.

Student Affairs Responsibilities (20%)

  • Selects, trains, supervises, and evaluates the Assistant Director for Residential Life, Assistant Director for Student Activities and Engagement, Administrative Assistant for Student Affairs, and Overnight Office Assistants
  • Participates in the on-call rotation with the Assistant Director for Residential Life and Assistant Director for Student Activities and Engagement
  • Prepares and monitors budgets for the Office of Residential Life and Office of Student Activities to ensure expenditures remain within guidelines
  • Reviews the updating, producing, and maintaining of Student Affairs printed materials and online presence
  • Coordinates with staff members in the implementation of The CARE Network at Eastman
  • Provides personal counseling and advisement to individual students, special interest committees, and the Resident Advisor staff on matters regarding living accommodations and related student issues. When necessary, makes referrals to the appropriate University agencies
  • Conducts and/or participates in research and analysis of co-curricular programs, services, and trends
  • Assesses and maintains risk management practices, policies, and procedures
  • Assists in coordinating campus response to emergency situations involving students, and assures compliance with the Family Educational Rights and Privacy Act (FERPA)
  • Coordinates on and off campus outreach efforts with the local community
  • Represents Eastman Student Affairs in various meeting groups, including but not limited to:
    • Eastman Student Support Team (SST)
    • Eastman Dining Committee
    • Eastman Safety and Security Committee
    • University Campus Safety Meeting
    • Off-Campus Housing Committee
    • Summer @ Eastman Committee
    • Administrative Department Heads
    • Enrollment Management Committee

Residential Life Responsibilities (35%)

  • Oversees the annual Resident Advisor Selection process
  • Oversees the Housing Lottery process in the spring semester
  • Manages personnel items related to Resident Advisor and Office Assistant staff
  • Coordinates all room assignments and communicates housing information
  • Reviews requests for release from housing contracts and confers with appropriate offices
  • Oversees the regular staff inspection of all areas in the Student Living Center to ensure that fire, health, safety, housekeeping, and maintenance standards comply with established rules and regulations, policies, and procedures
  • Oversees activities of the Student Living Center Front Desk and the Student Affairs office
  • Creates and updates all contracts related to the Student Living Center
  • Prepares all billing of contracts, rentals, lock/key maintenance, and building damages
  • Proposes updates of rooms, furniture, and equipment in the Student Living Center

Student Activities Responsibilities (30%)

  • Co-advises (when necessary) recognized undergraduate student organizations to assist with their programming
  • Co-advises the Eastman Students’ Association student leadership team to provide guidance and advice
  • Co-advises the Graduate Students’ Association to support their event planning and programming
  • Serves as a resource for creative programming, promotion, and publicity ideas
  • Establishes annual mandatory student activity fees
  • Oversees all aspects of the Orientation programs

Responsibilities for Summer @ Eastman (10%)

  • Selects, trains, supervises, and evaluates Summer Session Assistants to support summer residents
  • Supervises room placements of all summer residents
  • Collaborates with the Director of Summer @ Eastman and ECMS staff to plan for summer programs
  • Establishes policies regarding underage summer students and distributes relevant information to students and parents
  • Works with the Assistant Director for Student Activities and Engagement to plan summer activities for the residents
  • Collaborates with Eastman administration on planning for conference-related housing

Other Responsibilities (5%)

  • Maintains an awareness of student attitudes and relationships in the University and local community, and works to promote favorable conditions
  • Develops relationships with, and serves as a liaison to, other University colleagues and departments
  • Participates in non-university committees representing Student Affairs and the Eastman School, including but not limited to downtown Rochester, Rochester police and fire departments, and neighborhood groups
  • Actively seeks out and participates in webinars, conferences, and other opportunities for professional development
  • Performs other duties as assigned by the Senior Associate Dean of Academic and Student Affairs


Minimum requirements for the position include, but are not limited to:

  • Master's Degree in Student Affairs, Counseling, Higher Education, or related areas
  • Preferred at least three to five years of professional work experience in higher education including direct involvement with residential life and/or student activities
  • Knowledge and practice of student development theory, counseling and advising practices, and risk management policies
  • Ability to organize, implement, and evaluate student programs, including membership recruitment and leadership development
  • Experience in advising activity-related student organizations

For your application, please include in one document a cover letter as the first page of your resumé or CV and a list of three professional references. Application review will begin June 23, 2017 and continue until the position is filled. 

The Eastman School of Music/University of Rochester seeks to create a community that is rich with cultural, social, and intellectual diversity.  We are an Affirmative Action/Equal Opportunity Employer and actively encourage applications from individuals in groups underrepresented in higher education.

Applicants must apply through the University of Rochester Human Resources Management System: .

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