Administrative Assistant

Location
Colorado, Denver, USA
Salary
$14.75 - $14.76 per hour
Posted
May 24, 2017
Ref
002663
Contact
University of
Faculty Jobs
Education
Institution Type
Four-Year Institution

The University of Denver is a great private university focused on cultivating lives of purpose for our students, creating knowledge for the future and, in all we do, being dedicated to the public good. This greatness and dedication to the public good is manifested in the kinds of people that we graduate, what they do with their lives, and our passionate commitment to use our knowledge to address the great issues of the day.

Essential Functions

The Administrative Assistant will support the operation and mission of the Office of the Chancellor, reflecting the office and the chancellor in a professional manner. The job responsibilities include the following:

  • Attend carefully to details related to space reservations, meetings, correspondence and more.
  • Provide first-rate service to all visitors and callers listening deeply, helping to problem solve, and connecting people to the right resources.
  • Serve as ambassador of the office to guests and colleagues across campus.
  • Process office mail, paper and electronic routing emails appropriately.
  • Develop and maintain an electronic file system for office.
  • Proofread and print correspondence and other materials, ensuring accuracy, consistency and professionalism.
  • Support all members of the office team as needed.
  • Assist with budget and Human Resource paperwork, basic Banner data entry, P-card coordination, etc.
  • Assist with reserving space, scheduling certain appointments, reserving catering, confirming appointments, etc.
  • Schedule and support events in the Renaissance Room, DuPont Room and Top of the Tower.
  • Arrange small/light events and assist with larger events run out of the office.
  • Monitor and replenish office supplies.
  • Assist in scheduling when Executive Assistant when out of the office, exercising good judgment and decision making.
  • Seek opportunities to support the other members of the office as needed and as assigned.
  • Supervise student employees.

Knowledge, Skills, and Abilities

  • Must be able to work in a fast-paced professional office.
  • Advanced-level proficiency in Internet use including information searches.
  • Must have excellent telephone and communication skills.
  • High level of confidentiality.

Required Qualifications

  • High school diploma or GED.
  • Intermediate-level proficiency in Microsoft Office software.

Preferred Qualifications

  • Bachelor's degree.
  • Experience working in higher educations and with the Banner system.

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check, pre-employment drug screen and verification of education & employment.