Shared Services Specialist (Post-Award), (Grants and Contracts Specialist 1, UCP 6) (2 positions)

Storrs, CT
May 24, 2017
Institution Type
Four-Year Institution
Job Title: Shared Services Specialist (Post-Award), (Grants and Contracts Specialist 1, UCP 6) (2 positions)
Job ID: 2017560
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

The Office of the Vice President for Research at the University of Connecticut (UConn) is seeking two energetic Grants and Contracts professionals with a post-award skillset and strong relationship skills to join our new Faculty Services Team.

Sponsored research at UConn has grown substantially in volume and complexity in recent years, and in order to meet the increasing challenges facing faculty in their efforts to pursue competitive funding opportunities, The Office of the Vice President for Research- Faculty Services (OVPR FS) has been established to provide comprehensive grants management support to departments throughout the University. OVPR FS is a new organization with the mission to grow and support the research enterprise by providing excellent, consistent proposal development and award management support for University faculty.

Job Summary

Reporting to the Director of Research Administration and Faculty Services, the Grants and Contracts Specialist provides direct professional support and guidance in the administration of grants, contracts and related funds to faculty and staff and may also support the administrative preparation and submission of proposals in an assigned portfolio of departments. This position provides a high level of client satisfaction through strong relationship management skills.

Duties and Responsibilities

Advise, guide and assist faculty and administrators in the management of sponsored awards; provide post-award transactional support for faculty research portfolios, including commitment management, cost transfers and other grant-management related tasks; assist with the financial management of sponsored projects, including interpretation of award documents, ensuring proper documentation and set up of accounts, and compliance with financial obligations; assist with completion of administrative portion of progress reports; prepare monthly reports of account for sponsored projects; provide direction, training and assistance to principal investigators and department staff in award management; collaborate with central SPS to facilitate agreements and ensure conformity with policies and guidelines; serve as back-up for other OVPR Faculty Services personnel; other duties as assigned.

For a full list of duties and responsibilities, please refer to the position descriptions located at

Minimum Qualifications

Bachelor's degree and four years of related experience; or eight years of experience in a business organization or governmental agency performing grants and contracts administration; thorough knowledge of federal laws and regulations pertaining to grant and contract administration; ability to serve as a liaison between granting agencies, University Administration and principal investigators; demonstrated excellent verbal, written and interpersonal communication skills; demonstrated superior customer service orientation; demonstrated time management skills, including ability to work well under deadline pressures without sacrificing accuracy or customer service; demonstrated outstanding organizational skills, including ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment; ability to work a flexible schedule to ensure that deadlines can be met; well-developed analytical and problem-solving skills; ability to work well flexibly, independently and as a contributing member of a team; thorough working knowledge of PC-based tools including Microsoft Office Suite.

Preferred Qualifications

Bachelor's or advanced degree in business, accounting or an appropriate field; direct experience with grant and contract post-award administration process in an institution of higher education; thorough working knowledge of database administration and other related software; experience using a financial system (such as KFS); in-depth knowledge of OBM Circular A-81 (Uniform Guidance); knowledge of current trends in research administration; experience working in an institution of higher education.

To Apply

A letter of interest, resume and a list of three professional references must be submitted via UConn Jobs ( Screening of applicants will begin immediately. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2017560)

For confidential inquiries or additional information please contact:

Laurie Pudlo, Administrative Manager

Office of the Vice President for Research

University of Connecticut


This job posting is scheduled to be removed at 11:59 p.m. Eastern time on August 14, 2017

All employees are subject to adherence to the State Code of Ethics which may be found at

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

The University of Connecticut (UConn) is a Land Grant and Sea Grant college and member of the Space Grant Consortium, and is ranked among the top 19 public universities in the nation according to the 2015 U.S. News and World Report. In support of an ambitious state investment in economic development, higher education, and research, the Office of the Vice President for Research seeks highly motivated, skilled, and engaged individuals to work within an increasingly diverse and complex research environment.