FURNITURE, FIXTURE & EQUIPMENT COORDINATOR

Location
San Jose
Posted
May 22, 2017
Institution Type
Community College


San Jose/Evergreen Community College District

FURNITURE, FIXTURE & EQUIPMENT COORDINATOR


Position #: 1700054

Required Documents:
Cover Letter, Resume/CV, Transcript Assoc Degree (Must include Award/Confer Date)

Opportunity Type:
CLASSIFIED EMPLOYMENT OPPORTUNITY

Department:
Business Services

Posting Date:
05/19/2017

First Review Date:


Work Location:
San Jose City College

Position Status:
Full-time

Salary Range:
$64,841 - $79,053 Annual Salary (Range 110: Classified Salary Schedule Fiscal Year 2015-2016). Starting placement is generally at Step 1.

Benefits Available:
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, sick leave and 17 paid holidays.

Position Summary:
The Furniture, Fixture & Equpment Coordinator reports to the Business Servcies Supervisor at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday - Friday; 8:00 a.m. - 5:00 p.m.

Position Purpose:
Under the direction of the college Business Services Supervisor or assigned administrator, performs a wide variety of buying and purchasing activities, order tracking and management, price negotiations, and price dispute resolutions with regards to the acquisition and installation of furniture, fixtures and equipment (FF&E) for the College and Bond program. The position coordinates and oversees furniture/equipment moves and related activities, and assists the supervisor in developing program policies and guidelines in assigned areas. Incumbent in this position provides fiscal reporting and accountability for FF&E purchases and inventories, and provides work direction and guidance to various personnel in the related projects.

Duties and Responsibilities:
1. Serve as primary contact for all FF&E requests and purchases for the College and the Bond Program and as a liaison between College staff and bond program managers, engineers, designers and contractors. 2. Receive furniture, fixture and equipment requests, place orders and coordinate office installations and oversee furniture/equipment moves and related activities. 3. Create and process requisitions related to FF&E; process property control transfer and disposal document; coordinate work with CTSS and/or Facilities. 4. Develop and maintain FF&E database with associated contacts, cost, lead times, and warranties, available finishes, shipment, etc. 5. Coordinate with District Office to organize and update college-wide asset management system. 6. Negotiate with vendors for best pricing, and conduct market research and supplier analysis to identify opportunities for cost reduction. 7. Disseminate information of FF&E to administration, faculty and staff; communicate and resolve outstanding list items/issues impacting the college with appropriate bond program personnel. 8. Provide work direction and guidance to FF&E related personnel such as vendors or contractors. 9. Conduct regular meetings to communicate, review and revise plans and procedures regarding moves and the procurement and installation of FF&E. 10. Develop, recommend and implement program schedules for the procurement of FF&E; coordinate the delivery of FF&E services to multiple college programs and departments. 11. Provide regular reports to management on the status of FF&E schedules, furniture/equipment procurement, set-up, and move schedules. 12. Maintain records of transactions and use of equipment and services. 13. Work with District Purchasing to develop purchase requisitions and bids specifications. 14. Inspect shipments of materials, equipment and supplies received in order to ensure compliance with purchase order specifications. Identify and reports shortages, damages and other discrepancies. 15. Perform other duties as assigned.

Knowledge, Skills, and Abilities:
Knowledge of: 1. Planning and coordinating day-to-day activities and operations of FF&E procurement and move management. 2. Developing and presenting plans and schedules. 3. Budget development, monitoring and control. 4. Methods of purchasing and contract administration. 5. Project management and coordination methods. 6. District organization, operations, policies and objectives. 7. Procedures used in contracting for professional services, construction and the purchase of supplies and equipment. 8. Accounting principles on inventory and asset management such as economic reorder points. 9. Excel, Word, Outlook, internet, asset management database and administrative applications. 10. Capital asset inventory methods, maintenance, procedures, practices and terminology used in Purchasing and Accounting. 11. Modern office practices, procedures and equipment. Skills and Abilities to: 1. Perform accurate mathematical calculations on 10 key and navigate financial and asset management databases. 2. Prepare reports and maintain records with speed and accuracy. 3. Carry out oral/written instructions and work independently and with sound judgment. 4. Assure compliance with applicable District policies, procedures and governmental regulations. 5. Establish and monitor program/project budgets; maintain accurate records. 6. Provide work direction and guidance to contractors, vendors and various college personnel. 7. Establish and maintain cooperative and effective working relationships with others. 8. Communicate effectively both orally and in writing. 9. Interpret, apply and explain rules, regulations, policies, guidelines and procedures. 10. Operate a computer and assigned office equipment. 11. Prepare and make public speaking presentations.

Special Licenses, Certificates, etc.:


Minimum Qualifications:
EDUCATION AND EXPERIENCE

1. Associate degree.

2. Three years of progressively responsible experience performing inventory control, analysis, inventory accounting and identification.

3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve ;and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

4. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications:
1. Bilingual abilities, desirable.

Physical Demands:
WORKING CONDITIONS

Environment:

1. Office environment.
2. Occasional evening and weekend work.
3. Travel to off-site locations to conduct work as required.

Physical demands:

1. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight of 10 - 50 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to communicate both verbally and in writing to exchange information.

About San Jose/Evergreen Community College District:
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2016, with enrollment of approximately 16,000 per semester, and an extremely diverse student population (Hispanic/Latino 41%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 1%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 40% Hispanic/Latino, 29% Asian/Pacific Islander, 5% Black/African American, 1% American Indian/Native American, 20% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT:
Human Resources/Employment Services, 40 S. Market Street, San Jose, CA 95113, (408) 270-6414.

Application Procedures, Notes and Contact Info:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the closing date to be considered for the position (Posting at: https://sjeccd.hiretouch.com. Click "APPLY"):

1. A completed online San Jose/Evergreen Community College District POSITION APPLICATION
2. COVER LETTER (Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
3. RESUME, and
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees (having confer/award dates) or courses. Official transcripts will be required prior to employment start date should the position be offered. If foreign degrees, must submit Equivalency Certification (See #6 of the Instruction Section below).

ABOUT TRANSCRIPTS:
If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.

For assistance, contact:
Office of Human Resources, Employment Services
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414 Fax: (408) 239-8818
Email: Hremploymentservices@sjeccd.edu
Web site @ https://jobs.sjeccd.edu. or www.sjeccd.edu.

To learn more about us and all our open positions, visit: http://www.sjeccd.edu/district-services/human-resources/employment-opportunities

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