Special Students Programs and Services Assistant

San Pablo, CA
May 21, 2017
Institution Type
Community College

Position Definition

To assist in coordinating support services to disabled students; and to provide responsible secretarial and administrative support.

Position Title
Special Students Programs and Services Assistant

Contra Costa College

Posting Number

$3,753 - $4,572 per month

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following: Perform a variety of secretarial and administrative support functions to assist in coordinating all available services to disabled students on assigned campus, including physically, learning, and developmentally disabled, and mentally ill students. Prepare and maintain students' confidential records and files; type correspondence, memos and statistical materials; assist in preparing reports and budgetary estimates; answer phones. Assist disabled students with registration and pre-enrollment; arrange on-campus transportation, special parking, and elevator key. Administer tests; pick up tests from instructor and return to instructor as necessary. Assist disabled students in utilizing the services of outside agencies providing assistance to disabled persons; provide referral to auxiliary resources. Input student identification data on the computer for audit purposes. Arrange for tutors, note takers, or any other aids a disabled student might require for class; coordinate the use of equipment, such as typewriters, talking calculators, canes, abacus, and standard Braille equipment; orient students in the use of equipment and materials. Assist in advising disabled students including academic, vocational, and personal guidance; identify problems and provide academic advice. Maintain and monitor payroll records for student staff; assist in the monitoring of program budget as assigned. Develop and present in-service workshops and special programs. Perform related duties as assigned

Minimum Qualification-Education/Experience
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Education: Equivalent of two years of college with a specialization in education, counseling, or a closely related field. Experience: Equivalent of two years of experience in tutoring or advising disabled students at the college level.

Minimum Qualification-Knowledge Of
Problems encountered by disabled students in obtaining college level education. Agencies which serve the needs of disabled individuals. Proper office methods and techniques. Equipment and devices which facilitate dealing with a normal educational environment for handicapped persons

Minimum Qualification-Skill To
Serve as a liaison between disabled students and community agencies. Understand and carry out in an independent manner a variety of instructions in both oral and written form. Counsel disabled students and their parents. Organize and prioritize the work of self and others. Type accurately at a speed sufficient to successfully perform required duties. Establish and maintain complex and confidential files and records. Gather and compile data, including statistics, and prepare reports. Communicate effectively and tactfully in both oral and written form. Assign work to, oversee, and train student assistants. Establish and maintain effective work relationships with those contacted in the course of work.

Desirable Qualifications
  • Experience working with college students who have a broad range of disabilities and educational limitations.

*Knowledge of sections of the California Education Code and Federal & State regulations applicable to students with disabilities in the community college system.
  • Demonstrates clerical skills including data entry, proficiency in /word, Excel, and PowerPoint.

*Knowledge of the disability community and disability-related organizations in the community.

*Excellent skills in the areas of organization, oral and written communication.
  • Ability to prioritize tasks and multi-task under pressure.

*Evidence of sensitivity to and understanding of the diverse academic, cultural, disability and ethnic backgrounds of community college students.

*Experience in general office procedures including records and file management.

Special Instructions to Applicants
This position is located on the campus of Contra Costa College, 2600 Mission Bell Dr., San Pablo, CA 94806.

Note: New employees will be placed at the first step which is $3,753 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $4,572 per month is reached on the salary schedule.

Job Close Date:

Open Until Filled

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.


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