Senior Payroll Clerk (TEMP ASSIGNMENT)

Location
Pleasant Hill, CA
Posted
May 20, 2017
Institution Type
Community College


Position Definition

Under immediate supervision of a supervisor, using journey-level skills for this clerical series,perform clerical duties in the review of time cards and preparation of payrolls for completion of monthly and variable payrolls


Position Title
Senior Payroll Clerk (TEMP ASSIGNMENT)

Location
Diablo Valley College

Posting Number
0000963

Salary
$18.75 per hour

Distinguishing Characteristics

A Payroll Clerk performs entry-level clerical duties related to the processing of time reports for academic, classified, and temporary personnel and assists higher-level payroll personnel. A Senior Payroll Clerk is the journey-level classification in the Payroll Clerk series performs the more complex clerical payroll duties and may be assigned lead responsibilities. A Payroll Technician is located at the District Office and performs moderate complex clerical duties related to the processing of payroll data, auditing of salary payments, deductions, and payroll records for compliance with rules and regulations and updating and maintaining payroll master file fields on the database, resolving salary payment, deduction and record discrepancies.


Examples of Duties/Essential Functions

Duties/essential functions may include, but are not limited to the following: Receive, check and analyze time cards and time sheets for student, hourly, classified, management and faculty for correct extension totals and correct GL number and forward to the District or higher level payroll personnel. Prepare absence reports for regular classified and academic personnel. Send a variety of reports to the District or higher level Payroll personnel. Maintain the payroll tracking system, monitoring time worked by part-time hourly classified employees to ensure appropriate limits are adhered to, and contact managers regarding problems and potential solutions. Inform higher level payroll personnel of missing absence reports, employees on sick leave, extended sick leave or jury duty. Submit substitute information regarding hours worked and rate. Receive time sheets for "C" and "A/C" (hourly) faculty. Enter proper hours on time cards and verify faculty contact hours, extended totals and forward time cards to the District Payroll Office. Process payroll advance request, complete form, submit required memos and forward to District Payroll Office. Perform journal entries if incorrect codes are assigned for student or variable payroll. Maintain files for leave forms and TB clearances. Provide information to employees regarding leaves and salaries. Analyze potential payroll problems, contact employees and their supervisors, document problem area and recommend corrective action. Receive and distribute payroll warrants and other documents; Enter and extract information and data into computers and databases. Build and maintain positive working relationships with co-workers, other District employees and the public using principles of good customer service. Perform other related duties as assigned.


Minimum Qualification-Education/Experience
Education: Equivalent to graduation from high school, supplemented by training and course work in accounting, payroll or bookkeeping. Experience: Equivalent to two years of full time clerical experience equivalent to the District's classification of Payroll Clerk.


Minimum Qualification-Knowledge Of
Time reporting and time record processing procedures; payroll rules, policies, and records affecting time reporting; principles of record keeping; letter, memorandum, and report formats; public relations techniques for public contact in person and on the telephone; operations of computer equipment and business and payroll related software applications; business mathematics.


Minimum Qualification-Ability To
Learn and apply policies and regulations pertaining to payroll procedures; perform clerical work requiring the use of independent judgment and initiative; analyze situations accurately and adopt an effective course of action; post data and make mathematical computations rapidly and accurately; operate standard office machines, including calculator, computers, keyboard and business software applications; understand and carry out both oral and written directions; type at least 35 net words per minute from clear copy; establish and maintain cooperative work relationships with those contacted in the performance of required duties.


Special Instructions to Applicants
This is a temporary, hourly position in the Finance and Administration Department.

THIS POSITION REQUIRES A TYPING SPEED OF 35 NET WPM. A VALID TYPING CERTIFICATE ISSUED WITHIN THE PAST 12 MONTHS FROM AN EMPLOYMENT AGENCY OR BUSINESS SCHOOL MUST BE SUBMITTED WITH YOUR APPLICATION. INTERNET TYPING TESTS ARE NOT VALID AND WILL NOT BE CONSIDERED. FOR TYPING CERTIFICATE INSTRUCTIONS, PLEASE COPY AND PASTE THE LINK BELOW. http://www.4cd.edu/career/docs/typing%20test.pdf


Open Until Filled
Yes

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

PI97909248