Finance Manager, Grants and Contracts

May 20, 2017
Institution Type
Four-Year Institution
About The Unit: POSITION SUMMARY Reporting to the Director of Finance, the Finance Manager, Grants and Contracts will coordinates pre-award and post-award activities relating to grant and contract proposals and funding within a department or unit. Specifically, this position will be responsible for managing all pre award activities, including preparing applications as well as completing funding searches. In addition, this person will assist in all aspects of post award activities, including salary allocations and grant projections. By ensuring completion of these financial functions, this role is directly contributing to the financial health of Harris.

Unit Job Summary: KEY RESPONSIBILITIES Assist in the management of all pre award activities - Manage all aspects of pre award process - Read proposal guidelines, collect and prepare administrative components of the submission, and prepare applications as well as perform funding searches - Ensure that notices of new funding sources are brought to the attention of the appropriate faculty - Work with a broad array of sponsors, interpreting regulations and guidelines - Ensure timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration - Interact not only with the University Research Administration but also with faculty and pre/post award staff in other departments - Responsible for certifying that all applications meet agency and University guidelines, published time tables, and deadlines - Complete any necessary followup to ensure timeliness - Monitor completion of COI, Annual disclosures Coordinate all post award activities - Responsible for all aspects of the post award process - Create the appropriate account - Complete salary allocations and effort reporting, - Oversee and authorize all grant expenses - Complete budget projections and forecast analysis - Monitor subrecepient activity - Initiate the Subaward and Sponsor Consulting Agreements process - Monitor budget and projects end dates and process no-cost eaxtensions when necessary - Complete grant and account closing process - Coordinate submission of closing memos to ensure timely submission - Assist in preparation of summaries for Principal investigators (PIs) of grant projections and respond to questions from Principal Investigators - Meet regularly with Principal Investigators regarding grant portfolio and expense allocations - Respond to all inquiries from PIs - Coordinate with other departments regarding multi investigator grants - Coordinate and ensure completion of annual, final, and ad hoc financial requirements - Keep Principal Investigators informed of progress - Interact with University Research Administration, Faculty, Harris HR, and pre/post award staff in other departments - Communicate status of accounts on an as needed basis

Unit Education: EDUCATION Bachelor's Degree in business related field required

Unit Experience: EXPERIENCE A minimum of 3-5 years of finance related experience Demonstrated experience with budgets, ledgers, invoices, and fiscal reporting Familiarity with education sector and knowledge of the University of Chicago's unique culture preferred Experience in one or more aspects of sponsored program administration in a research environment

Unit Job Function Competencies: COMPETENCIES AND SKILLS - Excellent oral and written communication skills - Strong interpersonal skills with the ability to remain courteous and professional at all times - Strong computer skills including word processing and spreadsheet skills - Strong organizational skills - Knowledge of accounting and financial skills - Ability to exercise sound judgement, discretion, and tact - Strong time management skills, including ability to handle multiple concurrent tasks - Ability to maintain effectiveness under deadlines - Knowledge of research methods and funding sources preferred - Knowledge of federal and University regulations for grant management preferred

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