Program Coordinator-Facilities

Colorado Springs, CO
May 20, 2017
Institution Type
Four-Year Institution

The Program Coordinator of Facilities will provide leadership and expertise in facility management and maintenance of the day to day operations for the University of Colorado Colorado Springs (UCCS) Campus Recreation indoor and outdoor facilities. These operations include training, hiring, scheduling, and the development of approximately 35 student employees, enforcement of departmental and university policies & standards, dealing with patron conflict resolution, and coordination of space between informal recreation and reserved events. Typical work day is 8 AM to 5 PM M-F with required work on occasional weekends managing events throughout the year, and serving as the first responder regarding facility issues on the evenings and weekends as necessary.

Professional Field

Recreation Management, Facilities and/or Property Administration/Management

Supervision Received

This position reports to the Director of Campus Recreation

Supervision Exercised

This position supervises a student Facilities Program Assistant, approximately 25 student operations managers, and 10 student building managers

Examples of Work Performed
• Provides leadership and direction for student employees and programs that are designed to provide positive leisure and informal recreation opportunities for students
• Serves as the point person for the department on facilities operations matters, work-orders and special projects, providing daily support and expected guidelines for oversight of indoor and outdoor facility maintenance
• Maintains and provides follow up on all department documented incident and accident reports related to injuries, facility operations, policies, security, parking, and conduct issues
• Assists the Program Coordinator of Membership & Communications in maintaining all facility schedules and calendars and further developing facility reservation procedures
• Assists the Program Coordinator of Membership & Communications in coordinating access to Campus Recreation facilities for groups with Conference and Events Services, Intercollegiate Athletics, ROTC, and Health Sciences to create cooperative scheduling procedures and accommodations

-Coordinate facility set up process by communicating with user groups to ensure proper set up of rooms with tables, chairs, trash cans, A/V equipment, etc.

-Ensure quality condition of equipment and cleanup of facility after an event
• Serves as the primary safety and risk manager for department facilities and supports the Program Coordinator of Aquatics & Special Events in program risk management
• Assists in monitoring and inspecting recreational facilities and equipment to ensure safety of participants following industry standards and risk management guidelines
• Serve on the risk management committee and present facilities and operations training content during student employee development conferences
• Lead the development, training, updates, and evaluation of the Gallogly Recreation and Wellness Center Emergency Action Plan (EAP) as it relates to facility operations
• Collaborate with UCCS Risk Management, Legal Counsel, Emergency Management and Environmental Health and Safety departments
• Serves as the department liaison to Public Safety and the Dean of Students Office regarding facility patron issues
• Assists the Director in developing facility use procedures, rules and policies
• Provide support to the Program Coordinator of Outdoor Programs & Trails regarding trails system planning, construction, development, maintenance, and working with Facilities Services as well as outside vendors, designers, and construction companies
• Identify standards and coordinate services to ensure proper operation and maintenance of all facilities to meet or exceed County and State Health Regulations and National Standards
• Oversee daily operations: monitor facility and equipment usage, conduct inspections and risk management assessments, develop and implement systems, and oversee maintenance and repair needs.
Track maintenance of facilities and equipment and make recommendations on timeline for replacement.
• Monitor mechanical systems of all facilities for proper operation via maintenance inspections and by utilizing on-line monitoring software. Identify issues and coordinate with Director of Auxiliary Facilities to make certain issues are addressed in a timely manner
• Assists the Program Coordinator of Aquatics and Special Events Fitness in the maintenance of aquatics facilities to include safety, sanitation, physical and mechanical pool filtration systems, and pool boilers
• Coordinate with Facilities Services on athletic field turf management programs and systems
• Assists program areas with logistics to best facilitate programming and activities through space allocation, set-ups and signage
• In collaboration with Program Coordinator of Membership & Communications, provide oversight in the reporting of informal recreation use numbers
• Coordinate with Facilities Services as the liaison for custodial, grounds, and building trades services for all Campus Recreation facilities
• Assists with the management of a variety of systems including security cameras, lightning detection, EMS scheduling, PA system, and recreation management software
• Provide oversight of the processes utilized to ensure facilities and equipment are cleaned and sanitized regularly to provide a healthy and safe environment for facility users
• Recruitment, selection, training, supervision, payroll and evaluation of 35+ student employees
• Completes annual evaluations and appropriate coaching sessions throughout evaluation period for student employees
• Develop work plans and schedules in accordance with established unit and program objectives and funding limitations
• Establishes conflict management guidelines for membership disputes
• Collaborate with the Manager of Competitive Sports on the decision of safe playing conditions at outdoor facilities
• Manages key inventory including check-in/out
• iPad maintenance and distribution for program areas
• Coordinates staff training, checkout, collection, and maintenance of 2-way radios for internal staff usage
• Participate in departmental budget progress reports and development process
• Manage payroll budget for 35+ students and an operations/supply budget of $50,000
• Work with professional staff to evaluate the need for new facility and event equipment including fitness center equipment, and when necessary research and gather data to assist with the procurement process
• Coordinates with Business Office Manager to purchase informal recreation supplies and contract services needed for work unit
• Attend professional development conferences, workshops, seminars and advocate for professional development throughout the department
• Participate proactively in program, departmental, and University events
• Performs other duties that support the mission of Campus Recreation and the Division of Administration and Finance

Knowledge, Skills, and Abilities

-Proficient with Microsoft Office programs and the ability to adapt to learning in-house systems of management/logistics/ and robust daily operations of recreation facilities

-Possess strong leadership, oral and written communication skills, conflict resolution skills, as well as supervisory and training skills

-Team-oriented, self-directed individual with strong interpersonal and organizational skills

-Detail oriented and highly organized

-Ability to multi-task and thrive in a fast paced environment, working across an organization's many functional areas

-Passion for planning, implementing and evaluating recreational facilities and property management

-Current trends in campus recreation related to student run facilities grounded in student development theory

-Budget management

-Demonstrated experience in facility management and informal recreation programming

-Knowledge or experience in event management including scheduling, logistical management, and customer service

-Experience with risk management, procurement of fitness equipment, and project management

-Appreciation for diversity and experience serving diverse student populations and campus constituents

-Ability to work evenings and weekends as required by the responsibilities of this position

Salary Range

$36,000-$40,000 annually

FLSA Exempt/Non Exempt

For the purposes of FLSA this position has been determined to be exempt from (not eligible for) overtime under FLSA.

The University of Colorado, Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.


Minimum Requirements

-Bachelor's degree in a field appropriate to the area of assignment AND 2-3 years of demonstrated experience in recreation facility administration/management in a full-time professional staff capacity; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

-Six months of facility management experience for large, high traffic environments

-Current CPR/AED/First Aid certification or willingness to obtain certification within 6 months of start date

Preference will be given to candidates with the following:

-5+ years of facilities operations experience in Campus Recreation

-Aquatic Facility Operator (AFO) and/or Certified Pool Operator (CPO)

-Instructor Trainer for First Aid, CPR, AED

-Certified Facility Manager Certification

-Facilities Management Certificate

-Demonstrated professional involvement with organizations such as NIRSA, NRPA, NASPA or ACPA or related field

Special Instructions to Applicants:• Applications submitted by June 4, 2017 will receive full consideration. • Applications submitted through email or surface mail will not be considered. Please apply at • Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. • Official Transcripts will be required upon hire.

Application Materials Required:Cover Letter, Resume/CV

Job Category: Student Services

Primary Location: Colorado Springs

Department: C0001 -- Colorado Springs Campus - 40334 - SSVC Recreation

Schedule: Full-time

Posting Date: May 19, 2017

Closing Date: Ongoing

Posting Contact Name: Matt Getze

Posting Contact Email:

Position Number: 00733704


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