6338 Administrative Office Coordinator (Administrative Support Coordinator II), Library and Infor

Job description


San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on June 2, 2017. To receive full consideration, apply by June 1, 2017. The position will remain open until filled.  The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. 

For more information on San Diego State University, please click here.

  Position Information  

This is a full-time (1.0 time-base), benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The Administrative Office Coordinator manages the Associate Dean’s calendar and ensures that all arrangements are made for meetings, travel, reception, etc.  The incumbent coordinates the associate dean’s regular meetings and facilitates communication between the associate dean and the associate dean’s staff.  In addition, the incumbent manages projects for the associate dean, screens calls, initiates research and evaluates data needed by the associate dean, drafts correspondence from the associate dean, and assists with committee work with professional organizations.

The incumbent provides administrative assistance to the Director of Access Services and Human Resources by facilitating the faculty hiring process and by providing support for administrative office functions.

In addition, the incumbent is the principal receptionist for the library’s administrative office, responsible for the following: ensuring that visitors and phone calls are handled effectively, scheduling library meeting rooms, checking out keys needed by library staff, ordering all supplies for the administrative office, and ensuring that administrative office staff have general clerical support.  The incumbent hires, trains, assigns tasks, leads, and evaluates the student assistants working at the reception desk.  Student assistant budget projections for the library administrative office are projected and allocations monitored by this person.

The incumbent schedules library presentation and instruction rooms in the library for library, university, and outside users—fielding questions about library room reservation policies.  The reservation system has recently been upgraded; the incumbent is the trainer for the new software for library faculty and administrative office staff.  Usage statistics are compiled and presented to library managers, the assessment librarian, and undergraduate success librarian.

In consultation with the Dean, Associate Dean, and library’s Human Resources Director, the incumbent coordinates the faculty reappointment, promotion, and tenure (RTP) process to ensure that timelines and deadlines are met. Additionally, this person facilitates the tenure track hiring process.

The incumbent also serves as the back up for the dean’s assistant, providing support to the dean when her assistant is absent or during peak times of activity.

For more information regarding Library and Information Access, please click here

  Compensation and Benefits  

Starting salary upon appointment not expected to exceed $3,271 per month. CSU Classification Salary Range: $3,115 - $5,060 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here


Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

  • Experience with Microsoft Office applications, especially Word, Excel and PowerPoint
  • Experience with a scheduling software program
  • Experience working in a higher education or public sector setting
  • Experience in an academic setting
  • Experience working in a library
  • Experience managing and maintaining various calendars
  • Experience coordinating travel arrangements
  • Experience with the faculty periodic evaluation and reappointment, tenure, and promotion process
  • Experience leading the work of others

  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.




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Job No: 6338
Posted: 5/19/2017
Application Due: 7/18/2017
Work Type:
Salary: Starting salary upon appointment not expected to exceed $3,271 per month. CSU Classification Sal