Associated Students Programming & Communications Coordinator

Location
Seaside, California
Posted
May 19, 2017
Ref
MB2017-PA2325
Institution Type
Four-Year Institution

Associated Students Programming & Communications Coordinator

(Student Services Professional II)

MB2017-PA2325

Apply Today!  Open until filled.  The Priority Screening Date is: July 9, 2017

PURPOSE:

Under the general supervision of the Director of Student Activities & Leadership Development (SA&LD) and the daily work direction of the Associated Students (AS) Senior Coordinator for Governance and Operations (G&O); the AS Coordinator for Programming and Communications (P&C) is responsible for advising, developing, overseeing, and supporting the programmatic and marketing operations of Associated Students. The AS Coordinator for P&C develops and presents a wide range of complex analytical documents, reports and assessments for the AS, and makes recommendations based on data analysis. Provides support for the long-term administrative growth of the organization, makes independent decisions on day-to-day operations and interprets and applies specialized policies and procedures.  Work is performed independently under general direction related to goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

 

  1. Serves as the primary advisor to the AS Programming Board, AS Cultural Enrichment Committee, AS Environmental Affairs Committee, AS Athletics Committee, AS Communications Committee and the AS Technology Committee. Serves as the professional staff liaison between AS and University Performances and Special Events, University Police and Risk Management, and serves as the professional staff liaison between AS and the Otter Cross Cultural Center, the Catalyst Center (civic engagement, community service and philanthropy), and the Otter Student Union Programming Board.Represents AS at weekly campus-wide service provider/event planning meetings.Collaborates with various campus departments on individual and thematic programming initiatives.Attends AS Senate meetings.
  2. Provides advice and guidance to the following AS elected positions:Chief Programming Officer, Cultural Enrichment Senator, Environmental Senator, Athletics Senator, Chief Communications Officer and Technology Senator.Assists the Athletic Senator with managing the “Blue Crue” campus spirit group, the campus mascot and the university pep band.
  3. Oversees the development, accuracy and effectiveness of all AS publications, web sites, social media, advertisements, promotional items and communication initiatives.
  4. Provides guidance and leadership to staff and the AS.Plans leadership development and team building activities and retreats for the AS and contributes to departmental leadership and professional development initiatives.Provides training in event planning, contracting, event execution, risk management, advertising and budgeting. 
  5. In coordination with the AS Senior Coordinator for G&O designs, plans, and coordinates all orientation, training, retreats, and welcome materials for AS leadership positions.Facilitates student-centered self-governance, ethical behavior and financial stewardship.
  6. Applies CSU, CSUMB, Student Life, SA&LD, and AS operating policies and procedures in helping to develop, organize, prioritize, and monitor programmatic operations for the AS; provides daily work direction to department staff, establishes work agendas in accordance with deadlines and monitors work to completion, making appropriate recommendations as needed; assists in the preparation staff evaluations; resolves both commonplace and unusual work situations.Briefs the Director of SA&LD, the AS Senior Coordinator for Governance & Operations and the AS President regarding progress of routine work and special projects.
  7. Provides analyses, training, guidance, and oversight of the fiscal and budgetary practices of the AS committees and boards as assigned.In collaboration with the Director of SA&LD, the AS Senior Coordinator for G&C and the AS Office Manager, analyzes budgets for the 5%assigned committees.Leads these student committees in the development and management of operating budgets.Evaluates and reviews all expenditures of those committees to ensure that the AS is following sound fiscal practices and is in compliance with applicable CSU and AS policies.

Other Functions:

  1. Assists in oversight of the Student Center, particularly related to AS use and contributes to risk management, programmatic oversight and emergency response.
  2. Represents the department on campus-wide committees.
  3. Actively participates in department meetings, training programs, collaborations, retreats and planning sessions.
  4. Attends seminars and conferences to maintain program and professional development.
  5. Performs other job-related duties and special projects as assigned.

Performs other job-related duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Working knowledge of: the practices, procedures and activities of student governments and organizations; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.

Ability to: interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.

MINIMUM QUALIFICATIONS:

Experience:  Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth.   A master’s degree in a job related field may be substituted for one year of the professional experience. 

Education:  Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job‑ related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

PREFERRED QUALIFICATIONS:

Master’s degree in a job-related field preferred plus two years of experience related to the field of student activities, associated student government, event management and coordination, administrative management, university auxiliaries/incorporated boards, etc.; with software such as Microsoft Suite, Oracle/PeopleSoft.  Knowledge of California State University policies, Title 5, Chancellor’s Office executive orders, Gloria Romero Open Meetings Act, Parliamentary Procedure. Technical fluency with Microsoft Office Suite, Oracle-PeopleSoft/CMS baseline system; Hyperion, or similar report generation software; and Google mail and calendaring.

Technical fluency with Banner, Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with CSUMB.  Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083  as a condition of employment.

This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.

This position has been designated as a sensitive positons with responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards); responsibility for operating commercial vehicles, machinery or equipment that could pose environmental hazards or cause injury, illness, or death.

This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.

This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.

Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.

May require occasional evenings and/or weeken d work.                                                                                                                                                                                                

WORK ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time and requires travel between campus offices and off-campus locations. 

SALARY:              

Anticipated hiring salary in the high $3,000's/month.  For salary range info see:  CSU Salary Schedule.  CSUMB offers an attractive employee benefits package, CSU Benefits R04.  The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing

APPLICATION PROCEDURE:

For full consideration, submit the required documents by 5:00 p.m. on the priority screen date listed above.  For assistance or if you require an accommodation, please call (831) 582-3389.  For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map). 

CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to:  Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.

All employees must be eligible for employment in the U.S.