Accounting Professional I - University Stores (Multiple Position Openings)
This position has primary responsibility for reviewing and coding invoices for input to the MBS merchandise inventory system used by University Stores. Included in this task is matching receiving documents to invoices and credit memos to ensure that items being invoiced have actually been received at the proper quantity, cost and retail pricing. Credits for items returned must also be reviewed and matched in the same manner. Vendor account statements should be reviewed monthly to verify that all outstanding invoices and credits on the statement have been received and are being processed. Vendors will need to be contacted to resolve discrepancies and request copies of missing items. Employee will work with buyers and other store employees to reconcile and correct quantity, receiving and pricing errors. New vendor registration forms must be requested using the protocol defined by Office of Finance.
Invoices and credit memos ready for processing and payment will be selected and generated via a Cash Disbursement Pay Run in MBS weekly Once processed and verified, the total pay run will be uploaded and transmitted via the MBS Gateway to the Office of Finance Accounts Payable Department for payment by the university to the vendor. The invoice documentation must be copied in order to keep a copy in the store as well as send the original to the Office of Finance. All paid invoices and credit memos should then be filed in the store's accounting office.
The Marietta store typically handles their own cash deposit, however the daily Sales Reconciliation and Deposit Transmittal is prepared by this position, requiring an understanding of the various sales reports, types of transactions and types of tender (cash, check, credit card, financial aid, AR, etc.). During periods of heavy sales activity or during another staff absence, this position will be called upon to prepare the cash deposit in full for the Marietta store as well as the Kennesaw store.
Each semester individual student financial aid accounts must be established in the bookstore using the MBS Student Financial Aid module. This position will assist in the setup of these accounts for Student Athletes, MOWR Dual Enrollment students and other special interest groups.
This employee will be responsible for maintaining an excel spreadsheet to track all donations provided by University Stores to various departments on campus as well as outside community groups who apply for donations through the University Store website. All requests must be properly documented and the spreadsheet must be reconciled to the financial statements.
Pickup, open and distribute mail daily. Order paper for the Ricoh contracted copiers used in the store on an as-needed basis. Assist in other special projects as needed.
Minimum hourly rate: $14.43 per hour
Contingent funding: Funding for this position is based on revenue generated funds and therefore continued employment is based on availability of these funds
This position requires driving to multi-campus locations and event sites requiring a cleared motor vehicle history check as a pre-requisite of employment. This position requires and access to secured financial and P-card requiring a cleared credit history check as a pre-requisite of employment.
As part of the background check process, this position WILL require a satisfactory Consumer Credit check and MVR (Motor Vehicle Report) as a condition of employment. See http://hr.kennesaw.edu/managers/docs/Credit_check_criteria.pdf and http://www.usg.edu/hr/manual/motor_vehicle_use for policy guidelines.
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action employer and does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, and/or veteran status.
Minimum qualifications: Bachelor's degree and 1+ years bookkeeping or accounting exp. OR High School Diploma and 5 years bookkeeping or accounting experience
Proficient in Microsoft excel. Accurate and proficient 10-key typing and data entry skills. MUST PASS CREDIT, MOTOR VEHICLE HISTORY CHECK, AND BACKGROUND CHECK as a pre-requisite of employment.
Work requires reasoning skills and judgment, attention to detail and diligent research. Will work with several accounting systems within the store and university.