Fellowships Coordinator

Amherst, MA
May 14, 2017
Administrative Jobs
Student Affairs
Institution Type
Four-Year Institution

Full-time, 35 hours per week, year round position, grade 18, hourly rate commensurate with experience and qualifications

Under the leadership of the Director of Fellowships, the Fellowships Coordinator imagines and executes outreach communications and events to recruit candidates for national fellowship competitions and celebrate their achievements; works creatively and proactively to promote national fellowships to a diverse student population, and to promote fellowships that specifically value diverse applicants; manages the application process and distribution of funds for the Amherst College Fellowships (internal awards); maintains records and creates reports of application/applicant data; and assists in processing applications for submission to foundations. The Coordinator will also advise and provide essay feedback and write evaluations for Fulbright ETA applications in the fall. This individual interacts with numerous departments across the College, including the Controller's office, the Registrar, Public Affairs, Financial Aid, the Loeb Career Center, and faculty, and interacts regularly with students, in person and through email.

The Coordinator takes appropriate actions to support a diverse workforce and participates in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Key Responsibilities

Process Management

  • Manage online application process and fund distribution for $1,000,000 in internal awards (Amherst College Fellowships (ACF) including issuing checks, updating contact information; problem-solving
  • Maintain detailed records for each stage of the application and distribution process
  • Promptly field questions from applicants and recommenders about ACF through email and over the phone
  • Prepare report for Board of Trustees and other campus constituents on ACF award decisions
  • Assist Director in managing and submitting application materials for national fellowships


  • Set up information sessions and other events where Director will present on fellowships to students
  • Proactively promote fellowships to under-represented minority and first generation college students, hosting events and attending those hosted by the Diversity & Inclusion Office
  • Generate promotional and recruiting communications including emails, regular Facebook postings, and newsletters from the Office of Fellowships; supply text to other AC communication forums
  • Coordinate with foundation representatives and alumni for campus visits
  • Initiate and maintain correspondence with alumni to create networks for fellowship applicant support

Advising & Writing

  • Advise students on applications for the Rangel and Pickering Scholarships, Humanity in Action, and other direct-apply fellowships that value diversity in their applicant pool
  • Provide essay feedback, write application evaluations, and advise students on Fulbright English Teaching Assistantship applications; assist in writing institutional assessment letters for Knight-Hennessy applicants
  • Participate in interviews and mock interviews as needed

Office Support

  • Assist with revising/updating Office of Fellowships webpages regularly as requested by Director
  • Maintain records about applicants; generate reports through Excel for various constituencies
  • Process mailings, purchase supplies, and submit reimbursement expense receipts
  • Organize meetings for Committee on Student Fellowships by Doodle Polls or other meeting management tools; purchase supplies/refreshments for meetings as requested



  • Bachelor's Degree
  • 2-3 years of related experience
  • Demonstrated cultural competence/ability to work well with a diverse student body
  • Strong interpersonal skills with the ability to establish a rapport with students
  • Strong knowledge of Microsoft Office Suite, with proficiency in Excel and Word; ability to learn new programs; facility with social media
  • High attention to detail, with ability to carry out processes methodically and carefully; ability to generate data and reports in Excel
  • Strong analytical reasoning, problem solving, event planning, organizational, and time management skills
  • Excellent written and verbal communication skills
  • Ability to maintain a high level of confidentiality about applications, academic records, and recommendation letters
  • Ability to work autonomously but also adapt to shifting priorities based on flow of application season
  • Able to work occasional evenings and one or two weekends a year

Interestedcandidates should submit a cover letter, resume, and the names and contact information (e-mail and/or telephone number) for three professional references. Applications will be reviewed until position is filled.

Amherst College is an equal opportunity employer and encourages women, persons of color, and persons with disabilities to apply. The College is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.

Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 49 states, plus D.C., Puerto Rico and the Virgin Islands, and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst a great place to work, learn and live!


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