GRANTS AND CONTRACTS MANAGER

Location
Durham, NC
Posted
May 19, 2017
Institution Type
Four-Year Institution

diversity employer



GRANTS AND CONTRACTS MANAGER
Sponsored Project Administration (SPA)

Occupational Summary

Coordinate and/or perform pre-award and/or post-award activities for a unit (school, department, division, institute, or center) that has a large, complex, and/or diverse portfolio of grants and contracts.

Pre- award activities include broad duties in preparation and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensures proposals are entered and routed in a timely manner for further review.

Post-award activities include detailed reconciliation of assigned project budget, including determination of allocability and allowability of charges; preparing and analyzing budget reports, and developing budget projections; adjusting and correcting assigned project budgets to meet project goals and federal requirements, providing assistance and oversight to effort management of specified project portfolio.

This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives. This position is expected to manage a mid- sized unit (school, department, division, institute, or center) with a well defined grant and contract portfolio. This position functions as a manager and/or facilitator of large projects, such as grants and contracts that span across multiple disciplines and faculty.

Work Performed

Manage Cost Plans and the issuance and review of Compliance Reports. Manage and oversee the outgoing agreement and payments for external partners (including working with Contracts to ensure the issuance of outgoing agreements; and then once the appropriate agreement is in place, facilitate the payments for services rendered and work completed.) Manage and partake in transition points including the following: Participate in the BD hand-off meeting and ensure the award fund codes are set up correctly; Conduct the 120 Meeting and as applicable provide information to BD for the Non-Competing Renewal or NCE; and finally work with OSP to Close out of expiring fund codes.

Manage Post Award Activities (including but not limited to Carry Forward Requests; Effort for Project Personnel, Sponsor Letters, Rebudgets and CAS, NCEs, Maintain Purchase order and Buy@Duke.) Financial analysis; cost projection scenerios for large complex network projects Participate in sponsor calls Review and respond to the SOM Overdraft Report, Monthly FAM validations and other management reports.

Requirements

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on- line), Basic Compliance (on-line) within first six months of hire is required. Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within a reasonable period of time (generally begin training within 6 months of hire and complete within 18 months of hire). The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

Experience Work generally requires three years of relevant grants and contracts experience.

Requisition Number
401259389

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
2648 GRANTS AND CONTRACTS MANAGER

Job Family Level
82

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete. Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education requirements. Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Certified Research Administrator preferred.

Experience

Work generally requires three years of relevant grants and contracts experience.

Auto req ID

89818BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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