May 19, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Duties: The Gene Therapy Program is a complex R&D organization consisting of research laboratories supported by multiple core functions which provide internal capacity to perform gene transfer studies from basic research through phase 1 proof-of-concept human trials. We have Product Teams in 20+ different disease indications ranging from infectious diseases to rare diseases. The range of public and private sponsors who support these programs is equally diverse. It is a challenge to manage the integration of the science, business, financial and operational aspects of the organization, while navigating such growth.

Our Project Management Team is the central core resource to manage 20 Product Teams, via integration with 13 contributing program units which fall under the responsibility of the Executive Director, Business Development (Alliance Management, Contract Management, and Intellectual Property), Executive Director, Vector Operations (Research Vector, cGMP Vector and Analytics), as well as the Executive Deputy Director (Animal Models Core, Cell Morphology Core, Immunology Core, Regulatory, Laboratory Operations, QA, and Finance).

Our Associate Director, Project Managers(ADPM) are responsible for approximately 5 Product Teams for which he/she serves as the Chair which includes generating meeting agendas and notes, distributing actionable items in a timely fashion, and following up with the Project Leaders and Core Directors to ensure progress/completion. It is essential for s/he to effectively liaison with Project Leader(s) of each Product Team to integrate technical considerations into the operations of the Product Teams, which includes for the ADPM to initiate sub-meetings and informal networking or outreach. In addition, ADPM will develop and maintain current timelines with associated resource commitments for each Product Team as well as proactively identify critical path issues and aggressively manage events that may affect timeline milestones and projected budgets.

ADPM will work with Director of Regulatory Affairs or designee, to draft, review, and submit regulatory filings associated with each Product Team and ADPM will have primary responsibility for establishing and managing related submission timelines. For each Product Team, ADPM will coordinate timely preparation and submission of technical progress reports and applications to sponsor.

Beyond the technical and administrative responsibilities listed above, the ADPM must be capable of a higher level analysis of the projects and assert leadership in coordinating a large and complex collection of stakeholders. A critical responsibility of the ADPM is to analyze complex project events to identify and anticipate issues on the critical path, reconcile misalignments between multiple functional units, as well as broker a solution among internal and external stakeholders. These higher level administrative functions require outstanding interpersonal skills, insight into technical, finance and operational issues, and experience necessary to adjudicate disputes.

Qualifications: The minimum of a Master's degree (life sciences or molecular biology desired) and 5 to 7 years of applicable experience, preferably in scientific project management, or an equivalent combination of education and experience is required. PhD is highly preferred. A candidate with very strong and relevant background in science and little to no direct project management experience will also be considered. PM certification is desired. Ability to interact professionally with key internal investigators, as well as external academic, for-profit, and non-profit organizations. Ability to work with all levels within the organization from senior management to technicians. Ability to work independently and to perform well under pressure and embrace dynamic environment. Strong organizational and time management skills. Excellent oral & written communication skills with exceptional attention to detail.
Experience with working with IND filings or other regulated experience highly desired.
Strong computer/technology skills including MS Excel, PowerPoint, and MS Project (or other similar Project Management tools).

Reference Number: 40-25877

Salary Grade: 029

Employment Type: Exempt

Org: DM-Gene Therapy Program

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: I-Technical/Professional Research

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