Administrative Assistant II, Oklahoma A+ Schools
Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.
Posting Number: RE00877
Job Type: Full-Time
Department Specific Essential Job Functions:
Manages the daily operations and administrative aspects of office by performing complex secretarial and administrative duties for directors, relieving of operational details and assuring efficient office operation.
Assists in managing the workflow and necessary office training for student worker(s).
Assists in processing invoices and payment forms for independent contractors.
Assists in fiscal management and control of the department by maintaining budgetary records and gathering information for budget preparation.
Interprets policies and rules.
Handles confidential matters with discretion. Arranges meetings, conferences, and travel.
Composes and/or prepares routine correspondence, reports, memorandums and electronic transmissions.
Assumes responsibility for small projects and oversees such projects to completion.
Greets and screens visitors and phone calls; responds, relays messages, takes necessary action, or refers to appropriate person for resolution.
Maintains files and appointment calendars.
Communicates and assists staff on University policy matters.
Attends meetings to take notes and later transcribes into report for for dissemination.
Opens, sorts, scans, tags for response, and distributes all incoming and outgoing mail.
Prepares moderately complex analyses of data.
Orders and maintains inventory of supplies and equipment.
Assists in preparation and monthly submission of full-time, part-time, and hourly leave and travel paperwork.
Assists in maintenance of neat and clean work spaces, i.e. conference room, work room, file room, supply room.
Performs other related duties as assigned.
Salary: $12.56 per hour ($26,144 annually)
Desired Start Date: 07/10/2017
The University of Central Oklahoma (University) is committed to an inclusive educational and employment environment that provides equal opportunity and access to all qualified persons. The University will continue its policy of fair and equal employment and educational practices without discrimination harassment because of actual or perceived race, creed, color, religion, alienage or national origin, genetic information, ancestry, citizenship status, age, disability or handicap, gender, marital status, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law.
For complete details on the University’s EEO policy, please visit the Employee Handbook.