Madison, WI
May 19, 2017
Institution Type
Four-Year Institution

JOB NO.: 90738-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Library, Museum, Arts

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 90738-AS

Working Title: Processing Archivist


Hiring Department: A490100-GENERAL LIBRARY/ARCHIVES

FTE: 100%

Anticipated Begin Date: JULY 01, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree required. MLS or equivalent degree strongly preferred.

Minimum number of years and type of relevant work experience:

Required Qualifications
- Minimum of 2 years of experience processing archival collections in a special collections library or archive.
- Experience describing and cataloging archival materials.
- Strong communication skills.

Desired Qualifications:
- Experience with library systems (for example, Ex Libris/ALMA, OCLC, and Aeon).
- Experience applying current national data content and structure standards, including DACS and EAD.
- Familiarity with XML editing tools (for example, oXygen).
- Knowledge of XSLT and XSLT processing.
- Knowledge of project management practices.
- Knowledge of basic preservation standards for archival materials.
- Supervisory experience.
- Experience with public services in an archives or library setting.

Position Summary:

Under the supervision of the Director of Archives and Records Management, the Processing Archivist is the primary technical services position for university archives, specializing in archival arrangement and description. This position will work on new and existing collections in a wide variety of media formats. The Processing Archivist will advise on workflow improvement, policy-setting, and technologies and tools related to archival arrangement and description. They will assist with reference and outreach activities in collaboration with colleagues in archives and the UW Libraries.

The Processing Archivist must be service-oriented and have excellent communication skills. The person in this position must have superb organizational skills and a keen attention to detail. They will work in a highly collaborative work environment, which requires an ability to work with a range of departments and colleagues across the library system.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment, and we encourage candidates to apply who share these values.

Additional Information:

The University Archives, a unit of the General Library System, contain over 26,000 cubic feet of paper materials, over 2 million images, over 1600 oral histories, plus other media in many formats (audio tapes, film, videocassettes, transcription disks, electronic formats, etc.). University Archives, located in Steenbock Library, is one of four libraries in the division of Special Collections & Archives, along with the Department of Special Collections, the Kohler Art Library, and the Mills Music Library.

The University of Wisconsin-Madison is long established as a preeminent public research university. The impact and achievements from the research, teaching and service learning conducted by its faculty, staff and students is far-reaching and global in scope. The University today is fully engaged in educational innovation.

The libraries on the campus of UW-Madison reflect the breadth and comprehensiveness of the University's highly ranked schools, colleges, departments, centers, and institutes. The libraries are a highly valued partner in teaching, research and learning at the university. The library values the depth of academic disciplines, requiring creative strategies to provide support for research and teaching.

The UW-Madison Libraries is one of the ten largest public university library systems in the United States. Library collections and services are decentralized and coordinated through the leadership of the General Library System (GLS), which provides technical infrastructure, support for acquisitions, and the integration of campus library services. The General Library System, with a budget of more than $24.7 million and a collection budget of approximately $9 million, administers fifteen libraries including Memorial Library, the largest library in the State of Wisconsin, and other specialized and professional libraries. The overall campus libraries' collection budget is over $12 million.


Anne Murphy-Lom
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

A cover letter and resume are required. References will be collected for the finalists at the time of the interview.

All applications must be submitted online. Click on the 'Apply Now' button to submit your materials. Please contact Anne Murphy-Lom with any questions.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 18 May 2017 Central Daylight Time

Application Close: 15 Jun 2017 11:55 PM Central Daylight Time


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