Assistant Vice Provost for Research Accounting and Financial Compliance

Location
Boston, Massachusetts
Posted
May 18, 2017
Institution Type
Four-Year Institution

The Assistant Vice Provost for Research Accounting and Financial Compliance (AVP-RAFC) will work under the direction of the Associate Vice Provost for Research and Director of ORSP and will plan, schedule and direct grant accounting functions for all Office of Research and Sponsored Programs (ORSP) activities which includes externally funded grant and contract post award activities.  The incumbent will make decisions in conformance with University, State and Federal policies, as well as 2CFRPart 200, A21/A110 and A133, General Accepted Accounting Procedures (GAAP) and National Association of College and University Business Officers (NACUBO) guidelines, policies and regulations; and will act in place of the Associate Vice Provost for Research/Director of ORSP for all accounting and fiscal compliance areas during his/her absence. Duties include, but are not limited to:

  • Plan, direct and schedule grant accounting functions for the Office of Research and Sponsored Programs (ORSP); directly supervise and schedule work assignments for professional staff, accountants and associated clerks in ORSP post-award;
  • Oversee audits associated with post award and research accounting; coordinate information provided to auditors and outside agencies for campus financial statement, A133/Single Audit and individual grant and contract audits; work with the Controller's Office and other departments in replying to audit findings and makes recommendations to implement policies and procedures resulting from audits;
  • Act as liaison between departments, centers and institutes as well as the Office of Budget and Financial  Planning  and the Controller's Office, and Federal/State agencies and sponsors with respect to all matters concerning the interpretation of Federal regulations and audits; work closely with deans, department heads and research faculty on matters related to the allowability of costs;
  • Manage the design, development and implementation of ORSP financial systems including PeopleSoft Financials/Grants modules, including Account Set-up, Billing/Letter of Credit and Finance and Administration modules;
  • Manage complex daily and monthly interface processes for the establishment and update of Grant and Contract information in the PeopleSoft Financial System;
  • Responsible for the accuracy of all recorded Grant and Contract financial data, including account attributes, budgets, direct and indirect expenses, and revenues;
  • Oversee accounts receivable follow-up with Federal, State, College/University, non-profit corporations and private businesses, expediting overdue payments and negotiating or recommending legal action, when necessary; oversee the Cash Management of federal letter of credit programs for campus research awards;
  • Responsible for control and approval of journal entries for ORSP for processing into accounting systems; oversee the timely billing, reporting and collection of research awards;
  • Assist in the update of the ORSP manual and Job Aides; present or participate in workshops for University employees on related grant financial accounting procedures;
  • Interview, recommend for hire and train personnel; establish  and assess performance goals within his/her areas of responsibility; establish personnel evaluation standards, evaluate work performance and take appropriate action;
  • Oversee the financial integrity of all Research Core Facilities;
  • Serve as ORSP liaison for the negotiation of the Department of Health and  Human  Services (DHHS) Facilities and Administration indirect cost rate;
  • Perform other duties as assigned. 


Requirements:

Bachelor's Degree required, MBA, CPA or a closely related Master's degree preferred, and a minimum of seven-ten (7-10) years of related managerial experience in the management of complex automated financial  systems (mainframe and personal computer) financial  analysis, auditing and the preparation of finance reports in accordance with complex  regulations is required.  Extensive experience and  knowledge in coordinating and  supervision federal financial reporting requirements, including 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), OMB Circular A-133, A-21, A-110, NSF Proposal and Award Policies and Procedure Guide, Federal Acquisition Regulations, and PHS Grants Policy Statements preferred.  Previous experience in all aspects of post-award services preferred.   

  • Proficiency in the use of administrative software, including Microsoft Office suite and financial accounting systems (i.e. PeopleSoft);
  • Knowledge of and advanced  skill  in the use of electronic  sponsored  program  services systems;
  • Demonstrated expertise in Microsoft Excel and using financial data to inform management of competence and improvement areas;
  • Ability to understand and apply university policies and procedures, as well as the laws, rules and regulations pertaining to grants, contracts, cooperative agreements, sub-awards and sub-contracts;
  • Ability to understand, is committed to and supports affirmative action and non-discrimination goals and customer-focused quality services;
  • Ability to demonstrate a strong customer service focus and must possess strong interpersonal and communication skills, as well as the ability to be flexible and highly organized;
  • Effective analytical and creative problem solvers with the ability to prioritize and work under pressure in a deadline oriented environment; 
  • Demonstrated high degree of initiative and independent judgment, and the ability to work as a team member with the ORSP and other central administrative units of the university;
  • Strong interpersonal and supervisory skills.


Additional Information:

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions.  As a condition of employment, the University will conduct appropriate background check reviews.  For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews:

https://hr.umb.edu/uploads/documents/Background_Check_Policy_october_2015_FINAL_revised_9_16_15.pdf


Application Instructions:

Please apply online with your resume, cover letter, and list of three professional work references.

  • Professional Non-Union.
  • Full time. Benefited.
  • Unrestricted funding.
  • Salary commensurate with skills and experience. 

Review of candidates will begin following the application closing date.

Closing date for applications: June 16, 2017.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information. In addition to federal law requirements, the University of Massachusetts Boston complies with applicable state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All appointments and promotions will be effective on a Sunday.