Program Coordinator-Diversity & Equity Center

Location
Olympia, Washington State
Salary
$2,602 - $3,369/month
Posted
May 18, 2017
Institution Type
Community College

Position type:  Full-time Classified, 40 hours per week, overtime eligible permanent position.

 

Salary:  $2,602 - $3,369/month; Range 37

 

Opens: May 17, 2017

Closes: June 1, 2017

Location:  Main Campus; Olympia, WA

South Puget Sound Community College seeks a highly enthusiastic, motivated and qualified individual for the position of Program Coordinator in the Diversity & Equity Center of Student Services.

The Program Coordinator is responsible for coordinating diversity related events on behalf of the Diversity & Equity Center and coordinating diversity activities in relation to DEC-related goals.  This position provides coordination and hands-on support to students who use the Diversity and Equity Center (DEC) and student employees working in/with the DEC. 

The Program Coordinator serves as a point of contact for students for diversity & equity related issues/concerns, answers basic questions about services for students, faculty, staff and community members, and trains and oversees the work of work-study and student employees.  Understanding multicultural issues on a campus and cultural competencies are critical to this position. 

KEY RESPONSIBILITIES

Develop and coordinate culturally relevant student diversity programs- 50%

  • Interprets and applies administrative policies pertaining to the Student Financial Code, and other applicable SPSCC/state policies.
  • Lead and coordinate targeted and culturally responsive programming/events for the Diversity and Equity Center.
  • Coordinate and monitor DEC activities and independently advise students, staff and /or public regarding the DEC resources.
  • Assist with coordinating student feedback assessments to measure the effectiveness of DEC programs; recommend alternative courses of action for DEC programming based on student feedback.
  • Effectively communicate information pertaining to services and purchasing with S&A Fee funds.
  • Assist in the planning and implementation of DEC events such as Quarterly Open House, workshops, FIRE Summit, MLK Legacy Conference, fundraising activities, and other events as requested.
  • Partner with Student Life and appropriate departments to provide diversity related workshops for student organizations.
  • Assist with all DEC events and activities when needed; may include evenings and weekends.
  • Create communication plans for DEC programs, and serve as a content manager to support frequent social media posts to include photography and event information.
  • Record and maintain meeting minutes for program committees and other meetings as requested.
  • Provide referrals and information about campus and community resources, and programs pertinent to various community/identity groups.
  • Support and assist with the facilitation of the Diversity Leadership Institute; independently oversee the DLI in Director’s absence.

Fiscal Support - 20%

  • Budget data entry and monitoring departmental budgets applying appropriate coding.
  • Monitor budget statements to track expenditures and reconcile discrepancies.
  • Monitor and manage check out and expenditure processes for P-Card purchases.
  • Serve as a resource for students, student employees, and DEC Staff regarding travel, budget and contingency proposals, purchasing, fundraising, reimbursements.
  • Collect and deposit all revenue for DEC budgets.

Clerical Support - 20%

  • Provide clerical support to the Director of Diversity and Equity.  Including but not limited to: scheduling meetings and appointments; creating flyers and forms; sending mailings; reserving space for events; verifying accuracy of documents turned in by students
  • Prepare, proof, and edit reports, correspondence, and other documents as requested.
  • Maintain accurate and organized filing systems and ensure filing is up to date.
  • Maintain and inventory office supplies, handouts, forms, documents, and equipment.
  • Initiate supply orders and purchase orders; create purchase requisitions.
  • Provide administrative support to the Director of Diversity and Equity; including calendar management, travel arrangements, purchasing, and reimbursements.
  • Work with other college units such as Purchasing, Facilities, and Information Technology to ensure accurate and timely procurement of materials and services.
  • Prepare and review purchasing, travel, and other financial documents for accuracy and correctness.
  • Make travel arrangements for all DEC programs.
  • Prepare, proof, and edit reports, correspondence, and other DEC documents as requested.
  • Prepare and process documents and forms as directed.

Support the Diversity & Equity Center - 10%

  • Respond to inquiries regarding processes and services provided by the DEC. Direct students and guests to the appropriate person and campus resources.
  • Serve as a knowledgeable point of contact and support resource for students and staff.
  • Communicate effectively, verbally, and in writing.
  • Provide guidance and support the work of DEC student employees and work-study students.
  •    Serve on college committees and external committees as requested.
  • Work as a collaborative team member on a wide variety of tasks and projects.
  • Maintain appropriate program confidentiality.
  •    Build and maintain relationships with faculty, staff, and students in a professional, courteous manner.  Maintain good working relationships with other college departments and personnel.
  •    Demonstrate commitment to the college’s diversity goals.

DESIRABLE Qualifications

  • High school graduation or equivalent AND two years of experience working in diversity related programs OR equivalent education/experience.
  • Excellent written and verbal communication skills and the ability to work well with others and function as a team member.
  • Demonstrated commitment to high-level customer service.
  • Experience with monitoring budgets and performing reconciliations.
  • Ability to exercise good judgment in evaluating situations, solving problems and making decisions.
  • Strong organizational skills, ability to work independently and prioritize multiple tasks and accommodate numerous interruptions
  • Ability to build and maintain relationships with faculty, staff, and students in a professional, courteous manner; maintain good working relationships with other college departments and personnel.
  • Advanced knowledge of computers and software applications, specifically MS Office suite: Word, Outlook, Excel, PowerPoint, and Access.

SUPPLEMENTAL QUESTIONS

Your application and these questions will be used to evaluate your qualifications.  You must complete these questions to be considered for the position.  Please answer the following questions on a separate sheet of paper.  You may type or write your answers but they must be clear and legible. 

  1. What interests you in this position and how do you think your prior experiences and interests prepare you for it?
  2. Please describe your experience reconciling budgets and maintaining fiscal records.
  3. Please list your intermediate or advanced skill level in the following Microsoft applications, and describe some of the functions that you have utilized them for:
    1. Word
    2. Excel
    3. Outlook
    4. Other software or database applications you have used.
  4. Please describe how you will contribute to the diversity of this campus.

HOW TO APPLY

Interested candidates may apply by submitting the following items:

  1. Completed SPSCC Employment Application
  2. Letter of formal application that specifically addresses your ability to perform the responsibilities and competencies described in this announcement.
  3. Resume of all educational and professional experience that demonstrates how you meet the minimum qualifications.
  4. Completed Supplemental Questions.

Send application materials via one of the delivery methods below- email is preferred:

E-mail:  jobline@spscc.edu

Fax:  (360) 596-5706

Mail:

Human Resource Office

South Puget Sound Community College

2011 Mottman Road SW

Olympia, WA 98512

Applications received by the closing date may be used to fill similar vacancies which may occur over the next six months.