Card Services Administrator
Position Number: 00106328
Primary Function of Organization Unit: Materials Management is the umbrella organization that is constituted of three departments: Materials Support, Purchasing and WolfCopy. Each department provides central office support services to the campus community. Materials Support manages the disposition of university surplus property; provides leased storage space to campus departments; manages the ordering, delivery, deployment and retail billing for compressed gas cylinders; manages receiving and re-delivery of large shipments. The Purchasing Department, by delegated authority from the State of North Carolina, Division of Purchase and Contract, is responsible for the procurement of all goods and services not exceeding $500,000. The administrative function of the Department is to assure that proper and legal method of procurement are maintained and to service the University departments by processing departmental requisitions in accordance with University and State guidelines. The WolfCopy program provides comprehensive systems for multi-functional copiers, multi-functional printers, wide format printers (plotters) and student print quota services in public computing labs. Also, includes services for cash stations strategically located across campus.
Essential Job Duties: Report to the Assistant Director Card Services in the Purchasing Department plays a pivotal role in the supplier payment processes. The position ensures compliance with Purchasing Department work standards, rules, policies, and procedures and develops and maintains strong relationships with university department personnel, suppliers, and other external service providers. Responsibilities and duties include, but are not limited to: - Apply established rules and regulations to ensure that University funds are expended in a manner that follows all rules, guidelines, and statutes. - Maintain frequent contact with NC Division of Purchase & Contract in order to stay well versed on procurement policy and procedure changes. - Consult with internal customers independently resolving technical issues and offering instruction on university guidelines, regulations, and policy. - Meet with campus departmental personnel to facilitate the exchange of purchasing process information. - Analyze procurement and payment transactions and business process patterns for adherence to university Purchasing and Spending Guidelines. Create and maintain trending reports. - Manage project objectives and update the Assistant Director Card Services of progress towards goals frequently. - Continually search for new opportunities to share information with university staff through training sessions, meetings, web page updates and other communication methods.
Department Required Skills: - Knowledge of University and State of North Carolina purchasing guidelines. - Experience working with enterprise financial systems, such as Peoplesoft. - Experience working with enterprise document imaging systems, such as Hyland - OnBase. - Experience working with Microsoft Office products including Word, Excel, and Access. - Excellent interpersonal skills and the ability to work in a team setting supporting faculty, staff and supplier representatives. - Excellent customer service skills. - Excellent written and verbal communication skills.
Preferred Experience, Skills, Training/Education: Certification in Public Procurement such as CPCP, CPM, CPPB or CPPO from accredited association within one year from start date.
Necessary Licenses and Certifications: Certification in Public Procurement such as CPCP, CPM, CPPB or CPPO from accredited association within one year from start date
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.