Program Assistant 1 or 2, Air Force ROTC, Veterans Affairs & Military Programs (UCP 3 or 4)

Location
Storrs, CT
Posted
May 18, 2017
Institution Type
Four-Year Institution
Job Title: Program Assistant 1 or 2, Air Force ROTC, Veterans Affairs & Military Programs (UCP 3 or 4)
Job ID: 2017589
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

Under the direction of the Office of Veterans Affairs and Military Programs, the Program Assistant 1 or 2 provides administrative and program support to Air Force ROTC (Reserve Officer Training Corps) at the University of Connecticut (UConn). We are seeking a highly-motivated individual dedicated to providing first-rate service to the students and the Active Duty Military Personnel in Air Force ROTC at UConn.

This position reports to the Executive Assistant for the Office of Veterans Affairs & Military Programs and performs duties as required by the Department Head of Aerospace Studies and the Air Force ROTC Program.

DUTIES AND RESPONSIBILITIES
  1. Confers with and assists the Department Head and the assigned Active Duty military cadre in the performance of program administration and activities, which may include communicating with other University offices and/or outside agencies to clarify procedures and request information; establishing internal administrative procedures; and making/recommending changes to improve department's efficiency or effectiveness
  2. Performs office management duties, including initiating and tracking facilities work orders; coordinating computer support and the transfer/retirement of University equipment; managing necessary administrative paperwork; maintaining records and complex paper and computerized filing system to support the department (i.e. fiscal, personnel, and student records)
  3. Compiles and submits appropriate payroll paperwork for student staff and special payroll
  4. Assists the admissions process for the department, which may include responding to general inquiries, referring as appropriate, prospective students and their families, high school guidance counselors, and others. Facilitates the medical components of admissions for applicants, as well as the scheduling of high school scholarship applicants and processing required documentation
  5. Serves as a resource to current students, including crosstown students, faculty, cadre members, and others regarding the program, procedures, and requirements, as well as matters relating to administrative policies and procedures
  6. Coordinates program logistics, such as course scheduling, in conjunction with the Registrar's Office and ROTC cadre, arranging for the early arrival of ROTC students at the start of the academic year, etc.
  7. Provides administrative support for department staff. Examples include maintaining the Department Head's calendar, drafting and editing correspondence, printing PeopleSoft course and student reports, receiving and distributing mail, and maintaining the department's supply closet
  8. Serves as the Department's Fiscal Officer for the Department's University account, managing the Department's budget, as allocated from the Office of Veterans Affairs & Military Programs. Assists in the preparation of the University and Foundation budget account(s) and processes expenditures as delegated. Ensures timely and accurate financial reallocations. Provides financial reports as required.
  9. Maintains and monitors student records, including monitoring student progress towards AFROTC criteria and University matriculation requirements as well as maintaining the permission number database for department classes
  10. Plans and coordinates outreach programs and conferences, such as new student orientation, Career Day, Commissioning ceremony, guest speakers, student meetings, and ROTC program events.
  11. Writes and/or edits informational and promotional materials, including the department website, for use in outreach activities, requiring an understanding of the Aerospace Studies Department and Air Force ROTC
  12. Compiles data, which may be computerized, based on research techniques and statistical compilations, requiring an understanding of the program objectives and procedures and the ability to evaluate data sources
  13. Compiles and maintains collection of resource materials and program information, including historical data regarding program production, scholarship data, and other statistical data relating to the operation of the program
  14. Acts for and represents the Department Head to other University offices, the public or outside agencies on a wide range of administrative matters, as assigned
  15. Is responsible for special projects, which may be short-term or on–going, and which require technical knowledge and understanding of the program
  16. Performs related duties as required by the Department Head or supervisor

MINIMUM QUALIFICATIONS

To be considered for the Program Assistant 1 level:
  1. Bachelor's degree or equivalent combination of education and experience
  2. Minimum of one year experience in a responsible administrative support position, which demonstrates knowledge of administrative methods.

To be considered for the Program Assistant 2 level:
  1. Bachelor's degree
  2. Minimum of three years related experience, which demonstrates considerable knowledge of administrative methods and subject areas

All candidates must meet the following minimum qualifications:
  1. Demonstrated ability to independently provide significant program support
  2. Demonstrated ability to work independently and regularly exercise judgment regarding a wide variety of administrative matters
  3. Excellent interpersonal and organizational skills
  4. Excellent writing and communication skills
  5. Exceptional computer skills and ability to learn new software as required

PREFERRED QUALIFICATIONS
  1. Master's Degree
  2. Experience in a higher education setting
  3. Experience working with military-connected population or military leadership programs
  4. Familiarity with higher education regulations, policies and procedures
  5. Experience providing exceptional customer service
  6. Adaptability to evolving job responsibilities

APPOINTMENT TERMS

This is a full-time, permanent position. Salary is commensurate with experience and includes full benefits.

TO APPLY

Interested parties must submit a cover letter, resume, and a list of three (3) professional references via UConn Jobs at http://www.jobs.uconn.edu . Screening of applicants will begin immediately. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search 2017589)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on June 12, 2017.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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