Program Coordinator, OPC and Visual Arts

Location
Chicago
Posted
May 18, 2017
Institution Type
Four-Year Institution
About The Unit: The visiting artist programing in the Department of Visual Arts (DoVA) happens under the auspices of the Open Practice Committee (OPC), which is located within DoVA. The OPC also acts as a conduit for collecting and distributing information relevant to contemporary visual arts at the University of Chicago. The OPC and Visual Arts Program Coordinator works closely with the OPC Director to forge connections between DoVA, other departments and programs in the University, the city of Chicago, and the larger art world. The OPC and Visual Arts Program Coordinator reports to DoVA's Associate Director and is part of an administrative team working closely with the Associate Director, the Department Assistant, and the OPC Director, all of whom work together (with occasionally overlapping duties) to support the department's faculty and students.

Unit Job Summary: Reporting to the Associate Director, Programs and Student Affairs in the Department of Visual Arts, and in consultation with the OPC Director, Department Chair, and DoVA's faculty, the Program Coordinator, OPC and Visual Arts: - Arranges events and associated logistics from conception to set up and clean up - Arranges artist talks/studio visits on behalf of graduate (MFA) and undergraduate (BA) students - Stewards visitors to connect them to relevant personnel throughout the University; provides them with information about Chicago including to help identify social interests; arranges transportation for them to/from airports or art venues; procures materials for workshops or handles special technical, personal needs, or other appropriate unforeseen requests by guests. Designs and produces invitations as well as exit packages. - Works with Humanities, the Logan Center, and UChicago Arts to keep DoVA current with publicity and publications; connects with local Press; keeps all relevant calendars and listservs current; acts as information resource for events and the role OPC and DoVA have for public relations purposes; conceptualizes poster designs. - Develops and maintains website content for OPC and DoVA; uploads images; creates and maintains archive of video content; consults with Humanities Computing, the Legal Office, and others to accomplish this work, including overseeing permission rights. - Supports the OPC Director in maintaining the OPC budget and its finances - Writes internal grants in consultation with divisional Grants personnel - Assists with the daily running of the Department's office as needed; helps to support faculty initiatives; keeps office equipment working and provides administrative support as needed to the Chair and Associate Director. - Maintains 'Opportunities' database on behalf of grants, residencies, and other opportunities for faculty and students. - Tracks alumni and stays connected with the Division's Alumni and Development personnel. - Supervises student workers.

Unit Education: Bachelor's degree required. MFA or master's in an arts-related field preferred.

Unit Experience: Experience working in Excel or similar software required. Experience proofreading text and being accurate required. Experience interacting with artists preferred. Experience putting on events preferred. One year experience creating publicity preferred. Experience in video archiving preferred. Grant writing experience preferred. Experience with obtaining copyright permissions preferred.

Unit Job Function Competencies: Required Ability to understand a budget and keep it maintained; Ability to process expenses efficiently and within deadlines; Ability to maintain confidentiality; Excellent writing skills; Proofreading and editing ability coupled with accuracy; Ability to communicate effectively verbally and in writing, with people of varying backgrounds and levels; Ability to help develop and take the lead in maintaining the website Ability to create publicity in various mediums, e.g., graphic design, e-mail, some press releases, audio/visual taping, etc. Strong organizational skills coupled with the ability to be flexible; Ability to think creatively as well as strategically; Ability to meet strict deadlines; Proficiency in word-processing, page layout and design, database programs, MS Excel, use of the Internet, e-mail and other software programs relevant to this position; Ability to be sociable, network, and forge connections on behalf of DoVA; Ability to produce quality publicity and marketing materials which are error-free; Ability to work with vendors to manage all aspects of producing publicity and marketing materials; Ability to know of transportation services in order to move artists from place to place; Ability to work an infrequent evening or weekend Preferred A strong background in contemporary art preferred. Familiarity with the University of Chicago and the greater Chicago contemporary arts community preferred.