Madison, WI
May 18, 2017
Institution Type
Four-Year Institution

JOB NO.: 90603-LI

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Dean, Director, Executive, Grant, Research, Contract Management, Health Care, Medical, Social Services, Human Resources, Payroll, Management/Supervisory, Marketing, Public Relations, Quality, Risk Management and Compliance

Employment Class: Limited

Position Vacancy ID: 90603-LI

Working Title: Division Administrator - Infectious Disease

Official Title: ASC DIR, UNSPEC (10)(M96FN)


FTE: 100%

Anticipated Begin Date: JUNE 19, 2017

Term: N/A

Advertised Salary:

Minimum $83,481 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's Degree in business, finance, marketing, health care administration, health sciences, communications or related field. Master's Degree preferred.

Minimum number of years and type of relevant work experience:

Minimum 6-8 years of experience in an academic medical center, health care environment and/or research environment with demonstrated success in the management of complex programs, activities or units. Experience can substitute for education at the Master's level.

Position Summary:

The Division Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Infectious Disease and its service units. The Division Administrator has all the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the division. As the Chief Financial Officer of the Division, the Division Administrator is responsible for all areas of the financial planning and management. As the Chief Operating Officer of the Division, the Division Administrator is responsible for the overall operations of the Division, which includes support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs, clinical and clinical outreach and marketing.

Additional Information:

This position requires an individual who is organized; works well under stress, and can juggle competing priorities and deadlines. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines as necessary. External deadlines are imposed by Sponsored Programs, UW Health, the School of Medicine and Public Health, University and Department. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine and Public Health is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.

A high level of professionalism is required of all UW Department of Medicine faculty and staff. Each of us is expected to exhibit and promote the finest characteristics of a physician, investigator, teacher, administrator and colleague. Professionalism is demonstrated by altruism, accountability, fairness, and treating everyone with kindness, respect and dignity.

The scope of this position has steadily expanded over the years with increased complexity and duties related to the clinical practices, greater scrutiny of the clinical template and billing processes, newly mandated health care and health care information compliance requirements, greater requirements for physician education and an increased role with the medical centers. The Division Administrator is in a highly visible position, often standing in for the faculty leadership during strategic decision-making forums. The long-term success of the Division is dependent on the Division Administrator overseeing the finance, operations, clinical, research and educational programs of the Division.

The complexity of the position has also increased due to new processes, including: workforce planning, mission-based financing, integrated health system budgeting, fellowship program management, extensive reporting to DOM, SMPH UW and UW Health, and hiring process within both UW and UW Health.


Kabura Mukasa
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process please click "Apply Now", you will be asked to upload a resume and cover letter referring to the Position Vacancy Listing number. In addition, you will be asked to provide three professional references within the application process.

Additional Link: Full Position Details

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: 17 May 2017 Central Daylight Time

Application Close: 14 Jun 2017 11:55 PM Central Daylight Time


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