Administrative Associate I/S

East Lansing MI
May 17, 2017
Institution Type
Four-Year Institution
Working/Functional Title

Business Manager

Position Summary

The successful candidate will be responsible for oversight and management of unit budgets including salary and operating fund lines, endowment income, online educational program, Dairy operations and $33 million, multi-country international project; unit budget planning, forecasting and reporting; fiscal officer approval of payroll, human resource systems for faculty, academic staff, students and temporary employees as well as electronic expenditure transactions; manages unit purchasing card assignments and transaction reporting; distributes grant funding opportunities to faculty and academic staff; will work with faculty to provide information and prepare grant budgets; reviews funding guidelines and assists with preparation of grant proposal application packages accordingly; works with Office of Sponsored Projects during proposal submissions process; prepares and submits e-transmittals; provides unit review and approval of unit grant proposals and e-transmittals; works with Chairperson to creatively prepare proposals and application packages for complex, multi-unit; collaborative funding opportunities, including international; unit review and approval of circular actions as needed; administers allocations for teaching, research and outreach activities; monitors and reconciles unit general fund, salary, operating, discretionary and endowment accounts; processes electronic accounting documents, reconciles accounts monthly and provides reporting; oversees unit facilities and inventory; coordinates renovation projects; administers funding for unit scholarship and fellowship programs, teaching assistant and undergraduate mentoring programs; engages with faculty and staff to administer scholarship and course assistance application and selection process; provides leadership and supervises unit support staff and conducts annual reviews; serves as resource for unit information; annually reviews and updates access to university systems for all department personnel; serves as part of unit administrative team and assists Chairperson with unit reporting and special projects.  


Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business Administration, Accounting, Management or field related to employing unit; five to eight years of related and progressively more responsible or expansive work experience in financial or accounting practices, developing research projects, funding and grant practices and/or experience in a field related to the area of employment; or an equivalent combination of education and experience.

Desired Qualifications

Previous experience in an academic unit; previous experience with supervision and leadership.

Work Hours


Bidding eligibility ends on 5/23/2017 at 11:55PM