Assistant to the Chairs, Depts. of Anthropology and Economics

Location
Colorado, USA, Denver
Salary
$18.93 - $23.95 per hour
Posted
May 17, 2017
Ref
001033
Contact
University of
Institution Type
Four-Year Institution

The Anthropology Department has 7 full time faculty, four staff positions, and the Museum of Anthropology. We have about 50 undergraduate students and usually about 24 full time graduate students in our MA program, with 10-15 continuing graduate students in their 3rd or 4th years.

The Department of Economics, with 10 faculty members, offers an undergraduate program as well as a graduate (M.A.) program. There are about 150 undergraduate majors, and there are also lots of minors and other students (especially from the business school) who take our courses. There are about 25 graduate students in different stages of progress in the M.A. program.

Position Summary

The Assistant to the Chairs position provides budget management and administrative support to the Departments of Anthropology and Economics within the Divisions of Arts, Humanities & Social Sciences. Duties include managing department budgets, processing accounts payable/receivable transactions, processing payroll for the departments, providing general administrative support to the chairs of each department, assisting with staff and faculty searches, working with departmental committees on tenure and promotion packages, and overseeing the hiring process for non-benefited positions. The ideal candidate must be able to work independently under general direction, must be able to work well in collaboration with the Program Coordinator, and he or she must be able to provide excellent service to students, faculty, and staff under a variety of circumstances.

Essential Functions

  • Manage Departmental Budgets
    • Budget planning/forecasting for department heads.
    • Monitor and reconcile budget reports.
    • Manage accounts payable/receivable transactions.
    • Reconcile transactions that involve department's p-cards.
    • Handle various grant and endowment functions.
    • Process payroll through PioneerTime for departmental work-study, grader, or other staff positions.
    • Perform year-end reconciliation and other tasks year-end tasks based on DU and AHSS training.
  • Assist with and Coordinating Hiring, Searches, and Promotion and Tenure Reviews
    • Prepare job-posting materials for various staff and faculty searches.
    • Monitor applications in the Silk Road hiring system.
    • Assist search committees to set up interviews at professional conferences and on campus (including travel and lodging arrangements).
    • Work with the Deans Office on paperwork for faculty, adjuncts, and/or benefited staff that are hired.
    • Complete steps each quarter to hire student workers, graders, and other non-benefited staff.
    • Assist departmental committees to compile promotion and tenure packages
  • General Duties
    • Work closely with Program Coordinator on prospective graduate student visits, the graduate student financial aid, year-end celebrations, and daily tasks as they arise.
    • Supervise work study students.
    • Greet and assist visitors to main office, including answering basic advising or information questions about the program.
    • Monitor department email and voicemail accounts.
    • Maintain main office space materials including printer, mailboxes, office supplies, and file storage.
    • Perform space allocation changes and analysis when required.
    • Other duties as assigned by the department chair to support department functions and to be a backup for other staff members.

Knowledge, Skills, and Abilities

  • Ability to work with spreadsheets and learn finance/budget reports.
  • Ability to do basic math and accounting.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information.
  • Ability to interact with AHSS faculty and employees and communicate effectively and sensitively with students, faculty, and staff from a diverse range of backgrounds.
  • Ability to problem solve.
  • Ability to prioritize and multi-task.
  • Ability to be adaptable and flexible.
  • Ability to develop and maintain good working relationships.
  • Knowledge of standard policies and procedures.
  • Solid computer and organization skills.
  • Thorough knowledge of Microsoft Word, Excel and Outlook.

Required Qualifications

  • Bachelor's degree or degree in progress.
  • Two years of experience in an office support setting.
  • Experience and or training in basic bookkeeping or accounting.

Preferred Qualifications

  • Bachelor's degree.
  • Three-five years of experience in an office support setting.
  • Experience in accounting or bookkeeping in a university setting.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Application deadline

For best consideration, please submit your application materials by Wednesday, May 24th, 2017.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. If you have questions regarding this position, please contact Brandon Kendrick at

Please include the following documents with your application:

  1. Resume
  2. Cover Letter