Zone Administrator

May 17, 2017
Institution Type
Four-Year Institution

Stanford University

Zone Administrator

Job Number:


Zone D Administrator (Administrative Associate 3) JCC: 4103 Note: Not all unique aspects of the job are covered by this job description

Stanford University, located between San Francisco and San Jose in the heart of Silicon Valley, is one of the world's leading teaching and research universities. Since opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for success.

Supporting this mission is a staff of more than 11,000 that is rooted in a culture of excellence, innovation, collaboration and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford University, Department of Land, Buildings & Real Estate (LBRE) is committed to the preservation and enhancement of Stanford's campus and adjoining lands and constructs and maintains the facilities in which advancements across the academic spectrum are made possible. LBRE takes pride in the care and stewardship of the 8,100 acres that make Stanford the special place that it is.

LBRE is seeking qualified applicants for the Zone D Administrator position. This is a full-time continuing position.

JOB PURPOSE: Provide administrative or operational support with limited supervision in the campus Zone Management Dept.


  • The Zone D Administrator acts as the daily customer service contact for Building Managers and customers throughout campus.
  • Responsible for customer inquiry, including follow-up to ensure prompt quality work and customer satisfaction. Acts as liaison between BGM Operations and clients in regard to scheduling work in buildings.
  • Works cooperatively with the Zone D Manager and Zone D Engineer to establish priorities and identify/resolve problems within the business area. Work with other Zone teams when necessary to provide back-up or specialized support.
  • Coordinates and manages small building improvement projects. The Zone D Administrator is also responsible for the management of classroom renewal projects and management of a multi-year classroom renewal plan.
  • Completes building inspections to identify maintenance and service issues.
  • Oversee and/or process financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.
  • Manage purchasing process, including purchase order preparation, invoice payment, and vendor management.
  • Oversee and/or perform duties associated with organizing small events, including event logistics and budget management.
  • Compose and draft documents and correspondence; perform substantial editing and fact checking. Create and maintain accuracy of content in various documents and reports.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Create complex reports and spreadsheets which may utilize specialized software and systems.
  • May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

* - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: High school diploma and four years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing complex projects, working with multiple departments to achieve a common goal.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

Certifications and Licenses: None
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Bottom of Form

Job: Administration

Location: Land, Buildings and Real Estate
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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