Job Number: 74962
LICENSING ASSISTANT Stanford University is seeking a Licensing Assistant to provide administrative support working under general supervision. This position will be responsible for assisting one or more Licensing Associates with scheduling meetings with Stanford inventors and potential licensees, entering and tracking patenting data, preparing royalty sharing agreements, processing invention disclosures, keeping track of annuity payments, and assisting with technology marketing efforts.
The Office of Technology Licensing (OTL) was established in 1970 to manage the intellectual property assets of Stanford University. OTL evaluates, markets, and licenses technology owned by the University. OTL's mission is to encourage effective technology transfer for the public benefit as well as generating royalty income for Stanford to benefit research and education. OTL is one of the country's most active offices in the field of technology transfer from the university to industry. Our staff, most of whom are professionals engaged directly in licensing, manages over 3,000 active dockets.
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents and reports. Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine patent transactions, which may include researching and resolving discrepancies.
- Prioritize and juggle multiple projects simultaneously and independently, often under pressure and in a fast paced environment. Triage phone calls, emails, and fax transmissions.
- Organize and maintain complex filing systems, both electronic and paper-based.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
- High school diploma and three years of administrative experience, or combination of education and relevant experience. Familiarity with patent process and software applications desired.
- Proficient computer skills and demonstrated experience with office software, email applications. Previous experience working with database software desired.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Recently earning the top ranking in The Chronicle of Higher Education's list of “Great Colleges to Work For,” Stanford University is an ideal setting for Administrative professionals looking to advance their careers.
As one of the world's premier research institutions, Stanford University has launched hundreds of initiatives solely for the betterment of humanity. There is a commitment to fostering a workplace culture that promotes diversity, collaboration and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.
Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Background check will be required for all final candidates.
Location: Dean of Research
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.