Director, Part-Time Faculty Personnel Administration

Washington, D.C.
May 17, 2017
Institution Type
Four-Year Institution


Job Description Summary:

As a part of the Office of Academic Workforce Administration (AWA) within the Division of Faculty Affairs, the Director of Part-Time Faculty leads GW's commitment to supporting its part-time faculty and making GW a great place for part-time faculty to work. The Director serves as a resource for internal university units and part-time faculty to address part-time faculty personnel inquiries, including questions and concerns about GW's Collective Bargaining Agreement (CBA) with the Service Employees International Union, Local 500.

The Director is responsible for establishing and managing systems related to the personnel administration processes for all part-time faculty and developing and implementing applicable programs, policies, procedures and guidelines to support the effective compliance and administration of the part-time faculty Collective Bargaining Agreement (CBA) in a manner consistent with institutional goals and objectives. In addition The Director also acts as the deputy Associate Provost of Faculty Recruitment, and acts as the primary backup/assists in full-time faculty personnel matters, coaching and consulting with academic administrators and faculty to resolve work performance issues and related activities.

Job responsibilities include:

Monitors part-time faculty recruitment, appointments, reappointments, evaluations; reviews and approves part-time faculty non-reappointments and dismissals and monitoring compliance with salary administration policies. Promotes campus-wide compliance with the CBA and works with academic administrators and faculty to facilitate the University's commitment to improve services and to sustain an inclusive work environment for part-time faculty; develops and maintains effective coordination and communication with Union counterparts to maintain appropriate relationships.

Investigates full-time faculty complaints; reviews related documentation, policies, and/or procedures and drafts related reports and recommendations for action and resolution. Demonstrates employee relations expertise and sound reasoning in all matters; works with Associate Provost, Faculty Affairs leadership and/or Office of General Counsel to resolve conflicts and provide counseling, mediation, support and advice to academic administrators and faculty. Occasionally serves as representative with external agencies regarding faculty-related complaints initiated with external agencies such as EEOC and DCOHR.

Reviews and monitors part-time faculty complaints, conducts investigations in collaboration with schools/departments, union counterparts and external agencies; supports administrators in informally resolving faculty complaints and in effectively preparing for grievances filed under the CBA, including collecting supporting information, drafting reports and written grievance reports.

Develops reports as needed to support the CBA and University needs; compiles and monitors data/records pertaining to part-time faculty personnel matters, complaints received, and investigations; develops and maintains appropriate part-time faculty databases.

Develops, oversees and maintains web-based tools that promote intentional and appropriate ongoing communication with part-time faculty; serves on lead project or task force team in support of part-time faculty and FRPR priorities.

Remains current on policy changes, procedural updates, and legislation changes related to full and part-time faculty, work with AVP to communicate changes and updates to academic administrators.

The Director is responsible for managing the daily operations of the Part-Time Faculty department within the Office, to include budget oversight, management of the team's schedule, ensuring that the team is fully staffed and properly trained, and conducting annual performance reviews and monitoring professional development.

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Bachelor's degree in an appropriate area of specialization plus 8 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Bachelor's degree in Industrial Relations, Human Resources or Organizational Development.

Experience with administering collective bargaining agreements. Experience with managerial side union relations.

Thorough knowledge of HR policies, procedures and practices, EEO and Affirmative Action policies,

Knowledge of federal and state laws as they relate to HR issues.

Demonstrated knowledge of, and ability to interpret, federal and state equal opportunity and non-discrimination laws and regulations.

Proficiency in Microsoft Word, Excel, and PowerPoint

Proven ability to build alliances and to create synergistic relationships

Ability to establish a high degree of credibility and strong ethical standards

Good leadership skills

Ability to communicate and negotiate with various groups

Strong analytical and critical thinking skills

Strong project management skills (oversight of a variety of activities, attention to detail, database development, ability to motivate, work independently and meet challenging deadlines)

Extensive experience and judgment to plan and accomplish goals


Campus Location: Foggy Bottom College/School/Department: Academic Affairs Family Academic Affairs Sub-Family Faculty Affairs Stream Management Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40+ Work Schedule: Monday through Friday 8:30am - 5:30pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit, Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S005555 Job Open Date: 01/24/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents


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