Research Administrator

Washington, DC
May 17, 2017
Institution Type
Four-Year Institution


Job Description Summary:

GW's Department of Microbiology, Immunology, and Tropical Medicine (MITM) conducts innovative, fundamental, basic and translational research for HIV/AIDS and neglected diseases. MITM has a strong tradition of training and policy advocacy for these infectious and parasitic diseases, which initiate and perpetuate poverty and suffering worldwide.

Additional information on MITM can be found at the following link:

MITM is searching for a full-time Research Administrator for its administrative office. Our office facilitates and supports the work of the department's chair, the departmental faculty and their staff members in order for them to advance the department's research mission. Grant activities are central to this fast-paced and innovative research environment.

This position will be responsible for the coordination, development and oversight of the overall pre-award and grant cycle activities of the department's sponsored research projects. These include complex multi-site and international projects from a variety of sponsors, federal and non-federal. The individual will work directly with the PIs on their proposal submissions and will be expected to function independently, with general oversight from the Department

Manager and coordination with the Grant Financial Administrator and other members of MITM's administrative team.

Responsibilities include:

• Reviews and oversees requests for Awards/Requests for Proposals (RFA/RFP) for business, administration and budget terms and interprets them for impact on technical, financial and personnel needs to perform the work.

• Prepares budgets to meet all RFA and project needs and guidelines; ensures compliance of budget with University policies and procedures and sponsor regulations; reviews budget with faculty Principal Investigators (PIs) and refine as necessary; ensures application of allowable indirect costs and fringe benefit rates; collaborates with the PIs to review technical proposals and ensure integration of the budget section with the technical proposal; and serves as a liaison between the department and the Office of the Vice-President for Research (OVPR).

• Oversees all communication and coordination with subcontractors, public, private and government agencies, (i.e. academic institutions and private foundations) and other individuals or groups to exchange information, enlist collaboration, prepare proposals and submit and implement sponsored projects and award proposals.

• Oversees and coordinates time schedules for preparation and submission of proposals; obtains necessary authorizations/signatures, submits proposals and follows up on proposal status.

• Monitors proposal status with the PI and gathers Just-in-Time information for submission, if requested. Upon receipt of new grants, coordinates award set-up with the Department Manager, Grant Financial Administrator and OVPR (establishments, contracts, sub-awards, etc.). Works with Faculty PIs and OVPR regarding annual renewals of awards (progress reports, e-snap, no cost extensions, etc.) and insures all reports and certificates are processed for grant close-outs.

• Maintains familiarity with University policies and procedures and federal grant and contract regulations; establishes and maintains grant proposal files and updates appropriate databases; prepares an updates annual and other periodical reports as requested.

• Enhances professional knowledge and skills by attending seminars/workshops and reviewing published literature.

• Performs other work related to pre-award and post-award activities as needed.

Minimum Qualifications:

Bachelor's degree in an appropriate area of specialization. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

A Bachelor's degree in business administration, finance or accounting or an equivalent combination of degree and experience. The CRA certification is desirable.

• Five years of administrative and financial experience in higher education research administration, research supported programs or related function, preferably in a medical school or other bio-medical environment.

• Knowledge and experience with NIH extramural funding programs is highly desirable.

• Proficiency with Excel and Word and familiar with Access databases. Ability to learn new computer applications quickly.

• Ability to work under pressure to meet deadlines and to prioritize multiple tasks and demands.

• Strong communication and excellent organizational, customer service and interpersonal skills are essential.

• Ability to work independently, learn actively, and function at a fast pace is key to success in this position.


Campus Location: Foggy Bottom College/School/Department: School of Medicine and Health Sciences (SMHS) Family Research Administration Sub-Family Research Program Administration Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday-Friday Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search, Credit Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S005425 Job Open Date: 03/16/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents

      Documents needed to Apply
      Required Documents
      1. Resume
      2. Cover Letter
      Optional Documents


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